Top 20 SaaS Products That Will Make Your Life Easier

In the 21st century, everybody is in need of a miracle product, an object, a tool, a service, an app – literally anything to make their everyday tasks easier. 

The search for swiftness and easiness has become an essential aspect of people today. And for those working in SaaS industries, this need, let’s say, has become extreme. 

Today, with this article, I aim to list numerous great SaaS products that every business or team should use and appreciate the results. Before we dive in with the several examples, let’s first clear the way a little bit and take a look at the term’s definition. 

what is a saas product

What is a SaaS Product?

A SaaS product is an internet software that is accessible to all users. SaaS products are everywhere. Not many people realize this, but it’s a fact that most of the extremely popular internet platforms are SaaS – Dropbox, Google Apps, Zoom, Google Drive, you name it.  The basis of the idea of a SaaS app was created and spread by entrepreneurs in the 1990s. And to date, this type of product has managed to be one of the most relevant and effective business models.

5 Amazing Product-Led SaaS Homepage Copywriting Examples

SaaS products are often called web-based software or hosted software as well; they are a part of cloud computing technology, providing ease of use to the visitors, not requiring any specific equipment or experts. Users just simply need to go to the site – use the product – and reach company growth. 

Customers wishing to use SaaS products are provided with a licensed subscription which they can easily access over the Internet.

The responsible SaaS company introduces the software on its servers and shares it to its subscribed users; from this moment and on, the company becomes responsible for providing access, all kinds of security features, IT support, and excellent user experience during the journey. 

Having talked about the meaning behind a ‘SaaS Product’, let’s now see WHY you should consider using them.

Why Are SaaS Products Easier to Adopt and Much More Useful?

SaaS products can benefit the overall growth of your business model in numerous ways. Let’s take a look at some of the best ones. 

  • Accessibility

Saas products are hosted in the cloud platforms; this makes them easily accessible from anywhere via mobile device or any internet browser. This way, they become extremely useful and practical.

  • Budget-friendly

To build your product, you don’t need to purchase the hardware; instead, you can quickly and easily start right off with the APIs that are delivered to you by the SaaS provider.

  • No surprises

As a business owner, you will not be faced with any kind of finance-related surprises since SaaS providers will allow you to have an upfront idea of the cost that will be included in the building process of the product.

  • Scalability

SaaS products can easily be scaled with a simple upgrade within the subscription. 

  • Your product is in good hands.

While using a SaaS product, you never need to worry about maintaining the software; it’s on the contrary, the software company’s responsibility to always keep the service up and running. 

Top 20 SaaS Products That Will Make Your Life Easier

Customer Relationship Management

 1- FreshSales

Freshsales best SaaS tools

Freshsales is an all-inclusive tool that combines different services such as email productivity, profile enrichment, lead scoring, and in-app event tracking. It provides a graphical visualization of the sales workflows with which users can prioritize their leads and act accordingly. 

If you have an existing support system, you can easily use the Freshsales API to integrate it and start right away with the tool’s free forever startup plan and other plans that fit the needs of small, growing, large businesses and teams.

2- Salesflare

Salesflare best SaaS tools

Salesflare is an intelligent CRM software that’s primarily created with the purpose of helping sales teams coordinate with the leads and keep close track of the whole sales journey.

When you decide to get started, the app integrates with Google & Outlook, and it fills out your address book and keeps close track of all interactions with the people you’re in constant contact with. It gathers data from social media platforms, databases, phones, emails, and calendars and offers you extremely insightful automated customer timelines.

Having full control of your sales funnel, you will be provided with visual pipelines and in-depth insights that you can use to turn your leads into full-time customers!

You can use Salesflare on your desktop, mobile, or as a simple sidebar from your email box. Salesflare also integrates with over 400 other productivity tools, including Google Apps, MailChimp, and Slack.

 3- HubSpot

Hubspot best SaaS tools

HubSpot is an inbound marketing platform that also has additional platforms specialized in sales and Customer Relationship Management. With Hubspot, your sales teams will be provided with support to potential prospects, email campaigns, all kinds of customer interactions, reporting & measuring.

This product offers you email marketing automation which lets you create your own workflows, publish fresh content, integrate contact profiles with ease, keep track of your customer journeys, and so on.

Hubspot top SaaS tools

HubSpot CRM’s offers a free plan – and it’s forever!

It includes full access to all HubSpot sales, marketing, customer service, and contact management tools for unlimited users.

Productivity Products

1- Toggl

Productivity issues are quite popular these days. 

With a wild increase in the number of devices we use in our daily lives, it becomes almost inevitable to lose track of time at some point.

How can this be avoided?

Toggl is a highly effective solution that works as a time-tracking SaaS product. At its core, it offers a throughout look at your team’s responsibilities and workload, allowing you to target any potential problems that may occur during the process. 

It’s an extremely helpful time-tracking product for startups and small businesses, including auto-synched desktop, iOS, and Android apps. It’s also super easy to learn and comes with a number of features including manual and automated tracking modes and profitability analysis. 

2- nTask

nTask SaaS tool

As the projects keep evolving, there are more and more elements to keep track of. And when this happens, keeping your productivity goals might get a bit challenging. No worries, though. Having a productivity tool like nTask can help you out.

nTask is an all-onboard project management and task management software that can assist you in your processes of keeping all the project elements in a one, common and centralized platform to make sure nothing is left unnoticed and you’re able to visualize your whole progress, get detailed reports, and much more.

With numerous great features, including time tracking, employee timesheets, meeting tools that allow you to create schedule agendas and to-do lists, nTask is here to offer you enhanced productivity within the workspace.

3- Infinity

Infinity best SaaS tools

Productivity is difficult to handle. But, getting your team members to agree on a particular issue and work collaboratively on it is even more difficult. 

Infinity is here to offer you an easy solution. 

This product is an all-in-one work management software that can help you gather all your documents, projects, tasks, contacts, and prospects in a single atmosphere to make sure you and your team members stay in control of your tasks and keep your productivity at its finest.

With many great features, including task management, team collaboration, document management, and public boards, you can use this product to gain great control of your work and help others in your team stay productive too. 

Time Tracking Tools

 1- Timely

Timely best SaaS tools

Similar to productivity problems, time tracking is another major issue that upsets a large number of business owners. 

In fact, insufficient manual time tracking has come to the point where it causes firms to lose $52,500 per employee. Did you know about this? Isn’t that just shocking? 

It has been also stated that manual timesheets are only 67% accurate even when they are logged daily. I mean, this needs to stop right there, folks. 

And, Timely agrees! 

Timely is an award-winning, AI-powered time tracking software that automates your company’s time tracking and timesheet creation processes AND eliminates the need for inaccurate and time-consuming manual solutions. 

With Timely, your teams can work confidently and focus on their projects without worrying about any privacy issues since that part is also covered thanks to Timely’s strict privacy design.

2- DeskTime

DeskTime best SaaS tools

DeskTime is a brilliant time tracking app that covers all the essentials – employee monitoring, project management, and productivity analysis. It’s extremely easy to use, and it’s primarily designed to help managers and teams identify the lazy habits that hinder them from achieving more by categorizing web pages and apps under two sections: ‘Productive’ and ‘Unproductive’.

In addition, this platform helps you keep track of time and automatically calculates your daily productivity and creativity based on your sorting of URLs, programs, and applications. 

What does that mean?

It means that the more time you spend on productive applications, the higher your daily productivity will become.

And, naturally, the notions of productivity and unproductivity may vary depending on each employee or user’s workspace position. For this reason, with the help of DeskTime, you’re able to create employee groups and control application efficiency and productivity for each individual that belongs to a particular group. 

Finance Products

1- Xero

Xero best SaaS tools

Xero, at its core, is a fantastic platform for business owners and users since it allows them to connect their bank accounts and import whatever they need into Xero in just a few seconds. 

With a software product like Xero, you can categorize and schedule all your payments in addition to in-depth reports that are based on real-time accounts data; you can manage your contacts, track your projects, pay your bills, claim expenses, automatically calculate sales tax on transactions, regularly check the financial health of your business, track key metrics, and more.

2- Freshbooks

FreshBooks best SaaS tools

Freshbooks is an award-winning accounting SaaS software that’s especially great for small business owners. Its primary goal is to help simplify any financial management task that may bug you with long and time-consuming procedures. 

Are you worried that you may not have enough background in accounting?

Well, it’s even better! 

Freahbook offers an innovative design and automated processes that will be extremely helpful for you; you will easily run analytical reports and examine the financial patterns that are crucial to the growth of your business. With the platform’s mobile app, you can keep connected and manage your accounting from anywhere, anytime.

Customer Support

1- Document360

Document360 best SaaS tools

Document360 is a cloud-based knowledge base software specialized in documentation practices. It’s a tool that helps businesses in the process of software development by offering them full support during their workflows. 

In other words, it helps you reduce your support ticket and customer support calls. 

Exactly what you need, am I correct?

How to win customer love with GIFs

This tool supports your projects from the very beginning to the end; showing each team member what’s happening, what to expect next, how to deal with certain issues, etc. 

It also integrates with Intercom, Slack, Freshdesk, Microsoft, Zendesk, and several other services.

2- Freshdesk

Freshdesk best SaaS tools

Freshdesk is another great customer service software that provides help desk support for businesses. With this tool, you’ll be able to manage your support tickets in no time. 

With this tool, you can get a closer look at the customer information, the ticket status, add notes to the ticket, assign a remote team member as a watcher to the ticket, send responses to frequently asked questions, and report any issues that may occur.

Freshdesk SaaS tool

Freshdesk also comes with a free plan for you to try out, and later if you wish to proceed, you can upgrade to one of the paid plans for further services. 

3- Zendesk 

Zendesk best SaaS tools

Zendesk is a web-based customer service software and a support ticket system. It’s primarily ideal for small businesses and medium and large organizations. If you have other support channel sources such as email or chat, you can easily integrate them with Zendesk.

This tool is here to help you increase the productivity of your support team and guarantee customer satisfaction for the long run.

Lastly, Zendesk enables users to set up self-service support channels to let customers search and find answers to their questions by themselves – which is a method most customers find highly practical.

4- Intercom

Intercom best SaaS tools

Intercom is a customer support and communication software that creates miracles when it comes to assisting you in your studying and the process of personalizing your connection with your customers. This tool allows your business to send out customized and to-the-point messages based on each customer’s behavior. 


Intercom manages to do this with the help of a complete suite of products for live chat, marketing, feedback, and customer support. And since customer support is a key ingredient to the overall success of your company, a solid support system becomes more important than ever. This is exactly why you should consider sticking with a solid support tool that examines the areas where your clients get stuck or have a problem with a certain part and interferes when the customers need it the most. 

Project Management

1- ProofHub 

ProofHub best SaaS tools

Now, here we are with the project management tools.

When I say project management, ProofHub is one of the leading platforms that instantly come to mind. This example is an ideal project management tool that helps startups who are desperately in need of a centralized platform for streamlining their work-related activities on a daily basis. 

Proofhub consists of eight separate work management apps, including an extremely practical and functional interface.

best SaaS tools ProofHub

With ProofHub, you will have a wide platform primarily designed and offered to you for communication ideas, tracking constant activities, managing your data, visualizing tasks, and more. You can assign tasks for your team members with deadlines, and you can choose a list view, a Gantt chart view, or a Calendar view for this purpose.

Furthermore, with features like simple to-do lists and agile kanban boards, the tool provides you with versatile task management alternatives that you can choose as you like and start using right away!

2- Trello 

Trello best SaaS tools

Another brilliant project management tool on my list is Trello.

Trello, at its core, is a fantastic tool mainly dealing with project management and is best suited for project managers since it helps them create tasks and keep track of it with minimal effort and time. 

With this tool, users can create boards, lists, and cards for their project, add new sub-topics ideas, set deadlines, and assign team members for particular tasks. The project owner is capable of inviting new team members for collaboration purposes; they can also create a checklist of tasks and enable team members to make adjustments on the list once they complete the tasks.

3- Asana

Asana best SaaS tools

Asana is a quite popular task management application that helps businesses create to-do lists, tasks, and lists – all with simplicity. 

Acting as an ideal replacement for excel sheets, Asana manages to become one of the leading platforms used for managing tasks and all sizes of projects. Asana users have stated many times that the tool improves efficiency at the workplace, and it makes it extremely easy to list, organize, and prioritize tasks. 

You can start your experience with Asana today for free (up to 5 people), and if you decide it’s good for you, you can check the paid plans for additional features specialized in planning and managing projects.

Team Communication 

1- Slack

Slack best SaaS tools

Communication is key. 

And team communication for any business is essential for growth and success.

A subject as important as this one naturally requires an excellent, easy-to-use, and productive communication tool. 

Ladies and gentlemen, let me introduce you to Slack.

Slack is a SaaS product that improves team communication and collaboration for businesses with any number of employees. With this tool, your teams can do whatever they wish – meet up for 15 mins to discuss something real quick, get on a general chat debate, discuss projects, collaborate on tasks, and much more.

These chats -channels- can be created for a team, a certain project, a remote client, location – literally anything. You can share files in these channels, have conversations, voice chat – all with ease. The tool can also integrate with over 2000+ apps, making it a beautiful substitution for long and time-consuming emails. 

2- Dropbox

Dropbox best SaaS tools

Dropbox is one of the leading tools when it comes to file/document sharing and access – it’s used on a regular basis by 500 million people worldwide, along with over 200,000 companies. 

You can use it to share large files and make them more easily reachable by remote team members from anywhere, via any device.

3- Zoom

Zoom best SaaS tools

We’re all highly familiar with Zoom.

It’s the moment. It’s next level. 

It’s a brilliant video conferencing tool that works great on all devices ranging from smartphones, iPads to desktop browsers. 

You can use Zoom for various purposes, but most businesses use it to enable collaboration between team members that work remotely. You can host meetings where your employees can share details, brainstorm on an idea/project, or even conduct hiring practices. It improves productivity, human connections, and communication skills, and it offers a direct customer experience for users. 

Frequently Asked Questions

Is Netflix a SaaS?

Yes, Netflix is a SaaS company that offers software to watch licensed films/tv shows on demand. Netflix has a subscription-based business model in which the client chooses a plan that suits best for them and pays a monthly fee to keep watching what Netflix has to offer.

Is SaaS a product or service?

Saas, at its core, is a service that includes communication between people doing business. It’s safe to say it’s more than a product; it’s mainly a category of cloud computing.

Is Amazon a SaaS?

Amazon Web Services is an evolving cloud computing platform provided by Amazon, and it includes a combination of IaaS, PaaS, and SaaS. So yes, it can be considered as a SaaS.

top saas products

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Suay Çakırca

Suay is the Creative Content Writer of UserGuiding, a code-free product walkthrough software that 2000+ companies trust in their user onboarding. When she is not writing, you can probably find her at the movies.

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