8 Trello Alternatives You Can Use Instead in 2022

As technology evolves and improves, so do the tools that we use. Think about how long you’ve used a tool or application and how well it suited your workflow when you were first using it compared to now. 

Project management is no different!  The way that teams of all sizes approach and use project and task management software is constantly changing. Mainly since more and more companies have gone remote or hybrid.

Trello is one of the most popular options for freelancers and agile project management teams. Its famous Kanban-style boards allow you to easily collaborate with team members in your workspace, track tasks, and use color-coded labels.

However, despite Trello’s popularity, it might not be the best option to handle large volumes of projects and teams.

There comes a moment in every growing organization where they feel they need to begin to search for Trello alternatives. In fact, you are probably here because you are feeling the same way! 

That’s why we’ve put together this list of 8 Trello alternatives for you to check out and help you take your project management to the next level in 2022.

What is Trello?

Trello is an intuitive, flexible, and collaborative task management tool that helps you keep track of your projects and organize them into boards. 

It’s perfect for earlier-stage startups that need a simple project management solution, but it also works well for some established teams looking to keep projects organized in a fun and flexible way.

With Trello’s well-known drag-and-drop Kanban-style task management interface, your team can visualize task progress throughout the pipeline in real-time and stay on track.

Although it is simple to use and has an excellent free plan, it lacks more advanced functionality, making it difficult to use for complex projects.  Therefore, we have compiled a list of alternatives to Trello that you can use to weigh your options.

Trello Pricing

  • Free plan: With unlimited cards and up to 10 boards per workspace
  • Standard plan: $5 USD (per user per month billed annually)
  • Premium plan: $10 USD (per user per month billed annually)
  • Enterprise plan: $17.50 USD starting cost for 25 users (per user per month billed annually)

Trello Reviews

👍 Pros

👎 Cons

There are many outstanding features of Trello. My favorite would be the ease of use because of the whole drag and drop controls. You can also assign tasks to team members and create checklists for steps.

“I often have a difficult time building out a project in a way that makes sense to me. We use this much less for a large project and much more for smaller individual tasks. I also wish there was an easier way of styling the cards. I have attempted to use the Trello code in the cards but unless you use them frequently, you have to relearn them all over each time.”

Rating on G2: 4.4 out of 5 stars

Why Do You Need an Alternative to Trello?

Many people start using Trello as a personal task manager for their little personal projects. Some even extend its functionality to work on small team projects with add-ons (called powerups).

However, if you need a tool to manage multiple projects across teams or complex tasks, we’re here to tell you that you can do better than Trello. 

Here are a few reasons you should consider an alternative to Trello for your teams.

1- Lack of Reporting Features

Trello does not include reporting and analytics by default. Therefore, you can’t get actionable insights about your project performance. Although Trello Power-Ups can add reporting tools, it’s not quite the same as having a project management tool with built-in reports.

2- Hard to Track Complex Projects

You can’t link tasks to subtasks and see a holistic view of how one delayed task will impact others in the queue. If you’re looking for something more advanced, like agile project management, Trello probably isn’t the best choice. 

3- Limited Project Views

Apart from Kanban, Trello has fewer project views compared with other project management tools on our list. In the free and standard plans, Kanban is the only view available. When you upgrade to the Premium Plan ($10 per month per user) or Enterprise, you will have access to view dashboards, timelines, workspace tables, calendars, and maps for each project, board, and user experience.

4- It’s Too Simple!

One of Trello’s biggest selling points is its kanban board interface, especially since it is excellent for agile teams. But at some point, it gets tiring. Though Trello’s Kanban boards might seem appealing at first, you may want more as you grow your team and find them limiting after a while.

Top 8 Trello Alternatives

Listed below are the top 8 alternatives to Trello you can use starting today:

  1. Monday.com
  2. SmartSheet
  3. ClickUp
  4. Asana
  5. Hive
  6. Airtable
  7. Basecamp
  8. Teamwork

The following is a brief overview of each tool, how it compares to Trello, and what use cases they serve.

1- Monday.com

Monday.com as an alternative to Trello

Monday is one of the best Trello alternatives you can use for your team. This task management software offers an online Work Operating System (Work OS) where you can create any tool to manage and organize your work activities – from project management to workflow management. 

This intuitive but user-friendly planning solution helps teams of all sizes shape workflows, adjust to shifting needs, create transparency, collaborate without hassle, and stop repetitive, time-consuming manual work.

Moreover, Monday.com integrates seamlessly with a wide variety of tools like Slack, Dropbox, Outlook, and others, all without any coding needed.

With Monday.com as your planning software, you can:

  • Automate the repetitive work and mundane tasks in seconds and save yourself a lot of time and effort.
  • Easily create summaries and reports, and get a high-level view to make more data-driven decisions.
  • Centralize all your team communication in one place and prevent unnecessary meetings and calls.

Monday.com Pricing 

  • Individual plan: $0 Free Forever (Up to 2 seats)
  • Basic plan: $6 per seat / per month (Total $18 /month billed annually)
  • Standard plan: $10 per seat / per month (Total $30 / month billed annually)
  • Pro plan: $22 per seat / per month (Total $66 / month billed annually)
  • Enterprise plan: To get the detailed price for all enterprise-level features, get in touch with sales.

Monday.com Reviews

👍 Pros

👎 Cons

Monday.com is like a customizable spreadsheet in the cloud. It’s easy to build any project management sheet you need. Projects to work on, time tracking, internal training, you name it. Just add the column (like status, text, numbers, formulas, assigned people, etc.) and create groups that make sense to you. Automations save a lot of time doing repetitive project management tasks.

“I sometimes forget to enter my comment and it goes unnoticed until the next time I enter the program. But boxes with reminders would be irritating, so it is more my problem than the system.”


Rating on G2: 4.7 out of 5 stars

2- SmartSheet

Smartsheet as an alternative to Trello

Smartsheet is another alternative to Trello on our list. It is a powerful and easy-to-use web-based task management tool that allows organizations of all sizes to manage their projects, task management, crowdsourcing, reporting, and much more.

The program is similar to a spreadsheet besides task management functions like assigning tasks, subtasks, and activities. 

However, note that while SmaetSheet is easy to use and implement it might have even a higher learning curve compared to Trello.

SmartSheet Pricing 

  • Pro plan: $7  users/ per month
  • Business plan: $ 25 user/ per month
  • Enterprise plan: Custom quote

SmartSheet Reviews

👍 Pros

👎 Cons

“Smartsheet is very flexible and can be used for a variety of needs. It is what it says – a spreadsheet on steroids with several additional capabilities you won’t find in Excel or Google Sheets. The Gantt chart for scheduling is great for visualizing and sharing milestones with teams.”

“No file renaming option. Limited sheet summary report functionality. Limited batch update tools to revise and align current project sheets. Lack of permission settings without additional purchased feature packages.”

Rating on G2: 4.4 out of 5 stars

3- ClickUp

ClickUp as an alternative to Trello

Whether it’s helping you create a custom workflow for a project or offering you comprehensive project dashboards, ClickUp is a task management solution worth considering.

ClickUp is another tool you can use instead of Trello that eliminates the need to use multiple apps like Google Docs, Smartsheet, Jira, and others. If your team depends on four or five third-party apps, ClickUp might be a better choice than other free project management software.

Although ClickUp is an attractive all-in-one design, it may be challenging and complex for some users to use.

ClickUp Pricing

  • Free plan: With 100MB storage and unlimited tasks
  • Unlimited plan: $5 per member/ per month
  • Business plan: $12 per member/ per month
  • Business Plus: $19 per member/ per month
  • Enterprise: Custom quote

ClickUp Reviews

👍 Pros

👎 Cons

“The flexibility and features are great, especially the ability to customize views and manage custom fields.”

“The mobile apps are dreadful and should not even be considered “beta” due to regular crashes and half-baked features. The web app experience is inconsistent and has been trending downward over the past 2 months with more frequent crashes and incorrect data shown in dashboards.”

Rating on G2: 4.7 out of 5 stars

4- Asana

Asana as an alternative to Trello

Asana is another leading project management tool on our list that has comparable features to Trello in its Kanban board approach to task management.

Asana task lists let you create large, scalable tasks and break them into sections and sub-items, which can then be arranged into boards and lists.

It also offers more extensive workflow automation and customization than Trello, including custom fields, charts, and reporting.

Asana Pricing 

  • Basic plan: $0 Free forever 
  • Premium plan: $10.99 UDS
  • Business plan: $24.99 UDS

Asana Reviews

👍 Pros

👎 Cons

“I switched from Trello to Asana and I truly enjoy using Asana almost because I feel there is a gamification feeling in getting my daily wins accomplished.”

“There are 3 main caveats with Asana: – Price per seat can be a challenge depending on the type of organization. – Although they continue to add integrations with other solutions, the list is still not comprehensive – A good amount of key features are only found in their most Premium (expensive) version.

Rating on G2: 4.3 out of 5 stars

5- Hive

Hive as an alternative to Trello

Hive offers everything Trello lacks while walking a fine line between customization and usability.

Hive chat is perfect for small teams that value collaboration and larger teams will appreciate how easily the manager can define and display specific tasks, keeping communications clear.

Furthermore, while Trello allows only Kanban layouts, Hive lets you view tasks in Kanban boards or in five additional project views so that you can set priorities for tasks according to your workflow.

Hive Pricing 

Solo plan: $0 – free forever for individuals and small teams 

Team plan: $12 for teams that run multiple projects

Enterprise plan: Custom quote

Hive Reviews

👍 Pros

👎 Cons

“The analysis and graphical presentation available is very useful to the Higher and Mid-level management.”

“Also, I have noticed that when people send images on chats or groups they never load, so I have to close the software down and reload it to be able to see them, which is a pain.”

Rating on G2: 4.6 out of 5 stars

6- Airtable 

Airtable as an alternative to Trello

If you are looking for an alternative to Trello that provides project and task-based views, Airtable is a solid spreadsheet that you can use to keep track of tasks, and projects and store files.

Data or tasks can often be challenging to map out over time with Kanban, so Airtable’s main spreadsheet format helps you a lot in that case and can be of greater assistance. 

You can attach various items within the Airtable spreadsheet, such as images, links to other tasks, and assignees.

If you’re used to working in Excel or Google Sheets, this is one of our list’s best project management solutions. 

Airtable Pricing 

  • Free plan: $0 up to 5 creators or editors
  • Plus plan: $10 per seat /month (billed annually)
  • Pro plan: $20 per seat /month (billed annually)
  • Enterprise plan: Custom quote

Airtable Reviews

👍 Pros

👎 Cons

Airtable, once learned, is simple to use for data collection, data management, and reporting. We like being able to build custom forms, quickly, to add data to records and it makes our employee’s jobs easier. The mobile features are strong and allow us to get work done on the road by phone, and we feel like our data is safe and accessible.”

Airtable has a learning curve for admin and users. Not to say this is Airtable’s fault, but to say Airtble is “plug and play” would be false. This learning curve has proven time-consuming and creates delays when onboarding new employees whose strength is not data management platforms.

Rating on G2: 4.6 out of 5 stars

8- Basecamp

Basecamp is another cloud-based project management tool that provides a centralized view of all the tasks, projects, and progress for maximum transparency and efficiency.

The six main features of BaseCamp include a to-do list, a message board for keeping track of conversations and updates, a chat room for casual team chats, a schedule for posting deadlines, the ability to share files, and automatic check-ins for progress reports.

While some may suggest that Basecamp’s design can still be improved, it doesn’t negate its excellent project management capabilities and ability to compete with Trello. 

Additionally, As well as working perfectly on the web, it also has apps for Windows, Mac, Android, and iOS.

Basecamp Pricing 

  • Basecamp Personal: $0 limited free plan 
  • Basecamp Business: $99 per month flat rate

Basecamp Reviews

👍 Pros

👎 Cons

“Basecamp is the perfect tool for my team to track each other and each other’s work. Most things are customizable and the ability to separate departments into their own basecamp is so appreciated.”

“No sub sub tasks – Not the best tool to handle different projects at the same time with different structures – Not the best tool for certain industries, like Agencies or the ones that handle multiple clients.”

Rating on G2: 4.1 out of 5 stars

8- Teamwork

Teamwork as an alternative to Trello

The last but not the least on this Trello alternative list is Teamwork. A cloud-based project management tool enables users to simultaneously manage multiple projects, chat with colleagues, and handle customer service requests.

Moreover, the software provides the feature to track time spent on projects by teams and team members and generate custom time reports. You can also invoice all expenses and time logged on tracked projects.  

Teamwork integrates seamlessly with numerous apps, including Google Drive, Dropbox, Box, SalesForce, etc.

Teamwork Pricing 

  • Free Forever plan: $0 with basic project & task management features
  • Deliver plan: $10 per user/month, billed annually. Minimum 3 users
  • Grow plan: $18 per user/month, billed annually. Minimum 5 users
  • Scale plan: Custom quote

Teamwork Reviews

👍 Pros

👎 Cons

The UI is very intuitive and clear. Actions around tasks have short paths to complete and work well. The features for tasking are useful and easy to work with. The knowledge base covers almost every topic and support is responsive, friendly and helpful.”

“ It takes a very long time to get everything set up. There is so much to learn about the setup of the product and the free trial is not long enough to set up everything correctly from start to finish.”

Rating on G2: 4.4 out of 5 stars

Conclusion

With so many great options available, we can’t say that there is a single wrong choice here. However, your top choice would depend significantly on what you, as a team, need from a project management tool. Thus, it will be best to assess each of the above-listed project management apps and see which one fits your needs the best.

In the end, it comes down to what you’re comfortable using. These are all great tools for managing your team’s tasks, so you should take your time and try them all out. And let us know how you like the solutions in the comment section below!


Frequently Asked Questions


Is there anything better than Trello?

Yes, here are some top alternatives to Trello you can use for your project management:

  • Monday.com
  • SmartSheet
  • ClickUp
  • Asana
  • Hive
  • Airtable
  • Basecamp
  • Teamwork

Is there a Google alternative to Trello?

You can use Google Keep as an alternative to Trello for your task tracking and project management process. Google Keep features include: Adding items to your shopping list without even touching your phone. Google also displays reminders in Keep notes. Google Sheets is another essential Google project management tool you can use as a Trello alternative.


Is there a Microsoft equivalent to Trello?

As an alternative to Trello, Microsoft offers Microsoft Planner and Microsoft Project as separate project management tools. These collaboration tools center around kanban boards and help your hybrid team coordinate and manage tasks and projects efficiently. 


What is a disadvantage of Trello?

1- Lack of Reporting Features
2- Hard to Track Complex Projects
3- Limited Project Views
4- Limited Integration
4- Too Much Simplicity

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Serhat Erdem

Serhat is the Creative Content Writer of UserGuiding, a code-free product walkthrough software that 2000+ companies trust in their user onboarding.

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