12 Project Management Tools to Add to Your Stack in 2022

In another blog post, we have explained what project management tools are and why you should utilize them. However, repeating at this stage really hurts no one. So, let’s repeat.

Project management is about gathering resources, information, and teammates together in order to plan and lead a project successfully. This process and the factors involved can change from company to company; however, every company practices project management.

After reading this, project management tools become self-explanatory. Project management tools are the software that assists your company and your teams to have an organized workflow and make sure the goals and the KPIs you set are met.

However, you should keep in mind certain things you have to set as filters when purchasing a project management tool. For example, if the tool does not support the necessary integrations for you, you should probably pass that tool. These features may also include to-do lists, reporting, Kanban boards, etc.

12 Project Management Tools

Thus, let’s focus on the main purpose of this article. The best project management tools you can, and should, use in this year and onwards. Let’s dive in!

1- ClickUp

ClickUp Project Management Tool

We start this list with ClickUp – whose main focus is to replace all the apps with one app. ClickUp is a high-rated solution to your production problems. It is designed to help you have better management of your tasks, notes, projects, and time. ClickUp’s project management tool assists you in finding out what is done by whom and gathering all the resources and tasks in one place – as its motto indicates.

An advantage of using ClickUp as your primary project management tool is that it pays strict attention to user experience by focusing on views, statuses, and processes. The features of this app can be listed as;

  • In order to keep people on the same page, ClickUp divides workflow into stages.
  • Special spaces for customizing your workflow with tags, customized features, and so on.
  • Automatic scheduling by estimating time.
  • Monitor which tasks are carried out by other people.
  • Establish goals and track success.


If you are to get ClickUp for yourself, you are lucky. The personal plan of ClickUp is free; however, if you are to use it within your company, the prices start from 5$ per person monthly – according to your company size.

2- Monday

Monday.com Project Management Tool

Who does not know the good old Monday? Monday is known for its visually appealing interface and useful project visualization tools. It is intuitive and simple project management software. Also, Monday offers you flexibility and makes organizing your work transparent.

However, people using Monday complain about recurring tasks being not present. Also, the mobile app can be laggy. The features of this app are;

  • Project templates you can benefit from to build your own boards.
  • Different display options.
  • Communication and management are centralized.
  • Integrates with Dropbox, Zapier, Google Drive, and more. 
  • Well-established analytics and reporting tools.


The pricing for Monday is a bit tricky. There is no freemium plan, and the prices change according to the features you will get. The best thing to do is to contact their sales team.

3- Basecamp

Basecamp Project Management Tool

One of the most known project management tools, Basecamp combines all the necessary features for you in one app. Also, it is totally web-based, meaning that you will not need to download an extra app. This tool will help you successfully accomplish all the tasks in your hand. The features of this tool are;

  • Ease of use.
  • Document and file storage.
  • Group chats, to-do lists, and schedules.
  • Tagging team members easily.


The pricing for Basecamp is flat; once you purchase it, you purchase for all of the team members regardless of your team size. By paying 99$ per month, you can have access to all of its features and have a better experience with your project management process.

4- Project Insight

Project Insight Project Management Tool

Project Insight focuses on being simple and user-friendly. This app fits any team and project size. Project Insight’s integrations include Microsoft Office, Microsoft Outlook, and Quickbooks. With the help of its user-friendly and simple interface, users can track the projects from start to finish. The notable features of this app are;

  • Time and expense tracking, resource management, etc.
  • Ability to balance all the work across projects.
  • From a single location, you can see real-time reports and manage projects.
  • Real-time access to schedules and tasks.


Project Insight offers you a freemium plan which is designed for start-ups. However, with extra prices, you can have add-ons to that plan. If that does not satisfy your needs, you can pay 45$/monthly per user.

5- ProofHub

ProofHub Project Management Tool

ProofHub offers you a centralized workspace that is designed for task lists, workflows, discussions, and so many other things. With ProofHub, you can organize, plan, and keep track of tasks assigned to your team. Plus, ProofHub makes collaboration both within your team and with your clients so much easier. There are different report types that you can benefit from.

ProofHub focuses on simplicity, and it accomplishes it very well. However, with this simplicity, very few integrations and limited task management come. It might be a disadvantage for some, whereas others might think this is an advantage. Now, let’s check what makes people purchase this project management tool.

  • Time Management 
  • Project Communication
  • Collaboration
  • Project Planning
  • Project Reporting


The pricing for this tool changes according to your plan – you either got an 89$ plan or a 45$ plan. Also, it is flat pricing, meaning that regardless of the number of people using it, you will pay the same price.

6- Chanty

Chanty Project Management Tool

Chanty offers you a hybrid system that encapsulates both a team collaboration platform and a task management system. This results in creating and assigning a task from a message then setting a due date and task priority. Also, in the task discussions, you can be a part of the task-related conversation.

Chanty also has built-in audio and video calls. The app can integrate with numerous third-party apps such as Trello, Asana, Google Drive, Dropbox, Github, and many more. Moreover, there are plenty of features that make purchasing Chanty worth it. These are;

  • Kanban board
  • Due dates
  • Task priority
  • Task discussion
  • Audio/video calls
  • Third-party integrations


There are two Chanty plans of Chanty you can use. The free plan supports up to ten people, while the business plan has a price of 3$ per person using it monthly. These all make Chanty a good option to consider.

7- Asana

asana Project Management Tool

It isn’t a list of project management tools without Asana mentioned. It is one of the household names of project management tools. It is a cloud-based project management tool that assists you in seeing and planning every single detail of your projects. The most significant advantage of getting Asana is that you don’t have to adapt to Asana; Asana adapts you.

What makes Asana a household name, you ask? Well, here are some features that will convince you it is a household name.

  • The free tool offers a basic dashboard and search
  • Group tasks into sections or columns in a list or board project
  • Personalized inboxes.
  • See how projects fit together with the Gantt style.
  • It offers you a special Asana calendar that enables you to prioritize and schedule tasks. 
  • Detailed progress reports


Asana has three plans you can benefit from – these are free, premium, and business. The premium plan is 10.99$ per user monthly if you choose to bill it annually. Under the same conditions, the business plan is 24.99$.

8- Notion

Notion Project Management Tool

Notion offers you an all-in-one workspace for your writing, planning, and collaboration needs. The features and the interface it provides do not feel like a conventional project management tool; on the contrary, it has a modern feeling to it. You can use it to plan and discuss projects, communicate internally and externally, as well as to keep track of the significant tasks your team is working on.

Notion is noteworthy because it keeps records of everything and captures unique workflow in the best way possible. Also, there are other features that make Notion worth purchasing. These are;

  • Outline ideas and rearrange them in any way
  • Syncs across various devices and collaborators in real-time
  • Works in the browser and runs offline with the Mac, Windows, and mobile apps


It has four plans for you to use. If you are only using it for yourself, you can choose between two plans – the free plan and the personal pro plan for 3$. However, if you are a company that uses Notion, you can get the team plan for 8$ per person monthly – as long as you bill annually. To learn the price of the enterprise plan, you have to contact them.

9- Evernote

Evernote Project Management Tool

Let’s say you are a freelancer and looking for a simple, note-based project management tool without all the mumbo jumbo. Then this entry is for you. Evernote brings you what you want. With the help of Evernote, you can easily take notes, make lists, read sources online, and you can check what you have written before.

If we are to be specific, these are what Evernote offers you once you start to use it;

  • Set reminders, track deadlines, and gather feedback
  • Save important emails
  • Stay on schedule with checklists and reminders
  • Add keyword tags on notes to find them quickly


Essentially, all the basic features that make Evernote awesome are free, and it has a Chrome extension. However, you can pay extra money to have extended features and use it as a team. You can see that on their plans page.

10- Dropbox Paper

Dropbox Project Management Tool

I can hear you saying, “What? How? When?”. Yeah, Dropbox Paper is a thing. Dropbox launched Paper as a new way to collaborate, organize, and work from anywhere. It works on a shared Dropbox space. This way, you and your team can create documents, chat and store everything in the same place. The features that will make you consider Dropbox Paper as an option are;

  • Collaboration in an environment without a distraction
  • Keeps people on the same page with real-time collaboration
  • Link your Google Calendar or Microsoft Office 365 account
  • Visual representation of what is happening at the moment


Luckily, you don’t have to pay an extra price for Dropbox Paper as long as you have a Dropbox account. If you have a Dropbox account and are looking for a project management tool, Paper is worth trying.

11- Wrike

Wrike Project Management Tool

Wrike aims to be a robust and versatile tool – and it is quite successful in that regard. Wrike helps you collaborate better and communicate with greater efficiency. Wrike also encapsulates the best collaboration, communication, and document tools. After you start utilizing Wrike, you will realize that your team works faster and smarter.

Now, let’s see what makes Wrike stand out from the competition.

  • You can synchronize tasks and deadlines with various external calendars such as Google Calendar
  • You can create visual timelines with the help of Gantt Charts
  • You can turn strategies into plans
  • Provide accurate and up-to-date info to clients


Wrike offers you four plans – and the good news is one of them is freemium. The professional plan is priced at 9.80$ monthly per user. The business plan is 24.80$/user monthly. To get the enterprise plan, you have to talk with the sales team of Wrike.

12- CoSchedule

CoSchedule Project Management Tool

This time we are going a little bit niche. CoSchedule is a marketing project management tool designed to help marketers keep their work organized. It essentially keeps all the workflow inside one cross-functional calendar, thus making it simple to handle tasks. You can see all of your projects, tasks, deadlines, and other dates in one calendar.

So, why should marketers choose this app? Let’s see why:

  • Complete more work by streamlining marketing workflows.
  • View, manage and approve all projects and tasks in one place with Marketing Campaigns and Marketing Projects.
  • Visualize project progress from start to finish more easily with Kanban Project Dashboard.


CoSchedule has three plans according to your needs. The free plan offers the basic experience of CoSchedule; you can accomplish personal tasks with this plan. However, if you are to use it with your team, the Pro plan is priced at 29$ per user for every month. For the business plan, you have to contact their sales team.


There you have it! These 12 best project management tools should be your companion in order to achieve great workflow and clock-like working. All you have to do is to choose one of them according to your needs and company size. 

Frequently Asked Questions

What is the most commonly used project management tool?

It is a tough question to answer, simply because every team has different needs. However, if we are to give an approximate answer, Asana is one of the most commonly used project management tools.

What tools are used in project time management?

Project management tools that mainly focus on time management and schedule creating are used in project time management. In this list, we can suggest looking at Wrike and Evernote.

best project management tools

Mert Aktas

Mert is the Marketing Manager of UserGuiding, a code-free product walkthrough software that 2000+ companies trust in their user onboarding.

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