10 Task Management Tools to Keep Your Team Running at High Efficiency

Even though it might sound funny, choosing the right task management app for task management is sometimes trickier than actually getting the tasks done on your list.

There are literally a hundred task management tools available you can choose from to manage projects and task dependencies and create to-do lists to get the best out of your team and business.

By using these tools, you will be able to create custom fields and reduce manual effort, increase flexibility in your schedule, and save yourself a lot of time. 

But how can you know which solution is the right fit for your business and remote teams if so many options are available?

To help you avoid getting drowned in all the choices out there, here is a list of the ten best organizational tools and detailed reviews to make an informed decision.

To start, let’s look at some key features you must look for when choosing your new task planning software.

What are the Key Features of a Good Task Management Tool?

When it comes to selecting a good task management platform, there are certain things you’ll want to look for. Consider these key features when choosing your new task management software; they will make you and your entire team’s lives easier.

Task Monitoring: After the task assignment process you can easily manage each task’s progress by setting an hourly budget.

Multiple Task Views: View your tasks in multiple ways: Kanban, Gantt, Form, List, and Calendar.

Project Templates: Use pre-made project templates instead of typing in tasks manually each time.

Flexibility: Use the tool for various use cases and stay on track of all your complex tasks.

Full Integrations: Possibility to integrate with various apps such as Google Calendar, Slack, Salesforce, Zapier.

Ease of Use: Suitable for code and no-code teams without much difficulty.

Regular Product Updates: Listening to user feedback, updating the services, and fixing bugs frequently

Why Should You Use Task Management Tools?

Task management software provides scalability and flexibility in the creation and customization of a project workflow in order to meet your business expectations.

Centralizing your work activity reduces the risk of data loss and offers better collaboration tools among your team members. It also facilitates uninterrupted communication and, as a result, increases productivity.

With task management tools, tasks can be prioritized according to your business needs, and reminders can be set to ensure they are completed on time. 

All you need is a reliable internet connection to manage tasks and events remotely anywhere, at any time. At this point, you simply cannot afford not to invest in a task management tool!

Top 10 Task Management Tools

1- Monday.com 

hr software for employee development mondaycom

The Monday.com boards feature colored rows representing anything from a task to a campaign or lead.

In each row, some columns represent the basic features of task management: users, hourly budgets, time tracking, and dependencies. This award-winning, user-friendly project management software lets you customize boards and create custom templates to suit your business processes. 

You can also automate complex workflows with automation rules and a long list of integrations.

Why Monday.com?

Monday.com is one of the best task management apps on our list, and here’s why: 

This task tracker software focuses on visual, intuitive layouts that help clarify the sequence of work for multiple tasks and track progress on projects. Its highly customizable interface is similar to a spreadsheet. Still, it has additional features that make it more interactive and visually appealing.

With Monday, you can create unlimited tasks and high-level project roadmaps in minutes, manage your resources, and handle other aspects of your business. The collaboration process is easily handled with threaded comments, mentions, and other tools that make it easy to track tasks.

Key Features: 

  • Customizable templates
  • Automation 
  • Real-time Dashboards
  • Easy integration with other apps 

Monday.com Pros & Cons

Pros:

Cons:

  • Attractive interface
  • Encourages transparency and accountability
  • Handy project visualization tools 
  • Advanced reporting and analytic
  • Activity planning
  • Multiple assignment tracking 
  • Expensive to manage large-sized teams
  • Lack of time-tracking functionality 
  • Limited Reporting Features

Monday.com Pricing

Individual plan: $0 Free Forever (Up to 2 seats)

Basic plan: $6 per seat / per month (Total $18 /month billed annually)

Standard plan: $10 per seat / per month (Total $30 / month billed annually)

Pro plan: $22 per seat / per month (Total $66 / month billed annually)

Enterprise plan: To get the exact price for all enterprise-level features, get in touch with sales.

2- Smartsheet

Smartsheet task management tool

Smartsheet is an easy-to-use web-based task management tool that allows organizations of all sizes to manage their projects, task management, crowdsourcing, reporting, and much more.

The program resembles a spreadsheet-like task management tool that offers basic functions like assigning tasks, subtasks, and activities. Smartsheet offers spreadsheet functionality with visual timelines, workflow automation, and collaboratively shared files and discussions. 

It is a cloud-based task management app that can be integrated with Google Apps, Salesforce, Dropbox, and more. 

Smartsheet Pros & Cons

Pros:

Cons:

  • Management dashboard
  • Easy collaboration with team members
  • Secure platform deployment
  • User-friendly interface
  • Limited calendar view
  • Lack of time tracking feature 
  • Limited featured on the free version

Smartsheet Pricing

Pro plan: $7 users/ per month

Business plan: $ 25 user/ per month

Enterprise plan: You can contact the Smartsheet sales team to learn more about this plan.

3- Tasklog

tasklog task management tool

Tasklog is another cloud-based to-do list app on our list that tracks both your time and expenses. This software is an excellent tool for freelancers or organizations with remote workers who want to improve productivity by organizing and prioritizing their workflow.

This task tracker tool offers an advanced timing feature called Pomodoro, which is a great method to help with concentration.

Tasklog’s Pomodoro technique, which breaks work into timed intervals, is one of its most valuable features. 

Monitoring employee productivity, prioritizing tasks, and assigning projects to team members are all possible. Tasklog dashboard allows users to track their progress and review reports. 

Tasklog Pros & Cons

Pros:

Cons:

  • Dynamic dashboard
  • Easy-to-use timers
  • Report & history access
  • Adaptable time limits
  • Time tracking and Pomodoro integration
  • Lack of third-party integrations
  • Limited offering for bigger teams

Tasklog Pricing

Tasklog offers one flat fee for everything including a free 30-day trial: $ 20 / per month

4- Todoist

Todoist task management tool

Todoist is a popular to-do list app with a simple interface that lets you manage tasks across multiple projects. 

To make your task lists more organized, you can share your lists with others and assign them tasks; labels and priority features tags are also helpful. The app allows you to add tasks and assign them to your team members quickly. Additionally, the task view will enable you to view all the essential details about a task, including task title, due date, and subtasks.

Moreover, your team can use Todoist wherever they are, as it is compatible with macOS, Android, Windows, and iOS. 

You can also take a “productivity goals” quiz on their website to determine what features you will benefit from. 

Todoist Pros & Cons

Pros:

Cons:

  • Real-time notifications
  • Seamless third-party integration 
  • Detailed task record and history
  • Easy task tracking with a productivity graph
  • Limited to managing complex tasks/projects
  • Lacks advanced features like Gantt charts, online file proofing

Todoist Pricing:

Free plan: $0 for starters with 5 active projects

Pro plan: $3 for power users

Business plan: $5 for teams

5- Hive

Hive task management tool

Hive is a process and project management tool that’s suitable for teams of any size. You can share files, assign tasks, communicate, and invite external users to collaborate. 

This task tracker software combines a variety of unique tools to streamline the process of planning, executing, and completing tasks. Hive is more useful as a team because you’ll experience all of the app’s productivity and collaboration features.

In addition, you can add comments directly to task cards to communicate with your teammates.

Pros:

Cons:

  • Multiple task views 
  • Task flexibility
  • In-time communication
  • Built-in templates
  • Unable to track the goals
  • Can’t assign comments
  • No rich text editing
  • Expensive pricing plans
  • Complex interface

Hive Pricing

Hive Solo plan: $0 – free forever for individuals and small teams 

Hive Team plan: $12 for teams that run multiple projects

Hive Enterprise: You can contact the Hive sales team to learn more about this plan.

6- Asana

Asana task management tool

For those who are concerned with organizing tasks and meeting deadlines on a regular basis, Asana is a good option. 

The Asana task list allows you to create large, scalable tasks and break them down into sections and sub-items, which can then be arranged into boards and lists. 

Using Asana, you can prioritize your project tasks, so your team knows which tasks are most important to complete first. In addition, the tool provides you with a wide range of views for viewing your tasks, including a List view, a Board view, and a Timeline view. 

Asana is among the project management tools in the market for quite some time.

Asana Pros & Cons

Pros:

Cons:

  • User-friendly interface
  • Expansive Integration
  • Supports third-party app integrations
  • Gantt charts project creation
  • Portfolio management
  • Limited formats to export
  • No time tracking features
  • Limited communication features
  • Too many confusing features

Asana Pricing

Basic plan: $0 Free forever 

Premium plan: $10.99 UDS

Business plan: $24.99 UDS

7- Wrike

Wrike task management tool

Using Wrike’s task management system, you can share data selectively with team members, as well as involve customers and contractors as required. It is possible to grant specific people access to tasks, while others are not allowed. 

Using Wrike you can keep a close eye on your team’s schedule with the Workload view in real-time.

Thanks to its extensive feature list, this tool is one of the most highly rated tools for task management.

Wrike Pros & Cons

Pros:

Cons:

  • Customizable dashboard
  • Interactive Gantt charts
  • Purpose-built templates
  • Custom request forms
  • Real-time updates and project reports
  • Prioritize tasks 
  • Complex calendar view management
  • Confusing user interface
  • Lack of mobile functionality

Wrike Pricing

  • Free plan: $0 suitable for 1–5 users
  • Professional plan: $9.80 per user/ month, suitable for 5–200 users
  • Business plan: $24.80 per user/month, suitable for 5–200 users

8- Airtable

Airtable task management tool

Airtable is a collaboration platform that comes with several project management and task tracking features. The interface is quite simple and allows you to manage your tasks conveniently.

Airtable is a different kind of task management software that combines the data manipulation abilities of spreadsheets with the scalability and flexibility of database software.

This software on our list offers some familiar task management tools, such as Gantt charts, along with some exciting additions like image markup, video snippets, URL preview, JSON editor, and collaborative whiteboard. Aside from that, Airtable offers more than 150 open-source apps on GitHub.

Airtable Pros & Cons

Pro:

Cons:

  • Easy drag and drop tools 
  • Highly customizable 
  • Calendar view
  • Easy app integrations & automation
  • No reporting tools
  • Higher learning curve
  • Lack of communication solutions
  • Limited features compared to other software

Airtable Pricing

Free plan: $0 up to 5 creators or editors

Plus plan: $10 per seat /month (billed annually)

Pro plan: $20 per seat /month (billed annually)

Enterprise plan: You can contact the Airtable sales team to learn more about this plan.

9- Trello

Trello task management tool

Trello is one of the largest and most popular Kanban task management tools. So there’s no surprise that the Kanban board is their calling card. 

Trello’s Kanban interface allows users to set up cards for different projects the same way they would post-it notes. With Trello’s minimalist design, you can exploit features right away without much experience using a task management application. 

Using Trello’s famous cards and boards, you can organize your work and manage projects in real-time. Each card can have labels, checklists, deadlines, specialist assignments, comments, links, and files to maximize productivity.

Trello Pros & Cons

Pros:

Cons:

  • User-friendly 
  • Easy team collaboration
  • Real-time sync
  • Board view
  • Trello cards
  • No-code automation
  • Overcrowded UI
  • Low storage
  • Fewer in-built features
  • Not suitable for larger teams
  • No Gantt chart

Trello Pricing

Free plan: With unlimited cards and up to 10 boards per Workspace

Standard plan: $5 USD (Per user per month billed annually)

Premium plan: $10 USD (Per user per month billed annually)

Enterprise plan: $17.50 USD starting cost for 25 users (Per user per month billed annually)

10- Basecamp

Basecamp task management tool

Basecamp is another online task management software that allows teams of any size to manage unlimited projects and complex tasks easily and effectively.

This software has a wide range of functionality, including assigning list of tasks, creating to-do lists, scheduling meetings, tracking progress, and more. It also offers a real-time team chat feature and a way for the client to view the project’s progress. 

As with many of the other services on this list, Basecamp can also be integrated with other products like google drive or google calendar for reporting, analysis, and time tracking.

No matter how many people, tasks, files, or documents you have, Basecamp can effortlessly manage them all.

Basecamp Pros & Cons

Pros:

Cons:

  • User-friendly interface
  • Simple task management
  • Auto check-in questions
  • Integrations & cross-device
  • Built-in communication tools
  • Limited customization options
  • No Time-tracking feature
  • No advanced analytical tools

Basecamp Pricing

Basecamp Personal: $0 limited free plan 

Basecamp Business: $99 per month flat rate with unlimited projects 

Conclusion

Everybody knows that the key to efficiency is proper planning which starts with defining your business process and then identifying tools that can help you automate your tasks along the way.

It’s evident from the list of 10 task management tools above that a large number of them are currently available in the market that can help business owners and teams achieve their goals. 

The best way to identify the most efficient tool for your needs is to specify how you want to organize your tasks and then look at what tools are available for that workflow.

To make sure that you accomplish everything on your plate and accurately report your progress to others, you’ll want to use any of these tools.

In the end, it all boils down to this: stop relying on others, stop relying on others and start hitting goals and creating effective design work with the right digital task management tool.


Frequently Asked Questions


What is a task management tool?

A task management tool allows the users to plan, organize and prioritize tasks to resolve them efficiently within a defined timeline. The software is designed to address the requirements of project managers and rule out the possibility of missing deadlines or exceeding budgets. 


What is the best tool for task management?

Monday.com is one of the best task management tools that powers teams to run projects and workflows confidently. It’s a simple but intuitive tool with a broad range of task management features, from board views and dashboards to time-tracking and automation for task management optimization.


What are some examples of work management tools?

Here is a list of the best work management tools:

  1. Monday.com
  2. Asana
  3. Hive 
  4. Todoist 
  5. Tasklog 
  6. Smartsheet 
  7. Basecamp 
  8. Wrike 
  9. Airtable 
  10. Trello 

best task management tools

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Serhat Erdem

Serhat is the Creative Content Writer of UserGuiding, a code-free product walkthrough software that 2000+ companies trust in their user onboarding.

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