7 Best Resource Management Software to Ensure Project Success in 2023

What are resource management tools?

Resource management tools are software or applications that help organizations effectively allocate and utilize their resources. These tools provide a centralized platform to monitor and track resources such as personnel, time, finances, and materials. Using resource management tools, businesses can optimize resource allocation, streamline processes, and improve efficiency.

Moreover, these tools typically include features like scheduling, task management, budgeting, and reporting, allowing organizations to plan and allocate resources effectively to meet project deadlines and goals.

Resource management tools are crucial in helping businesses maximize their productivity and minimize wastage of resources.

What to look for in resource management software?

First and foremost, it is important to ensure that the resource planning tool is user-friendly and easy to navigate. Additionally, the resource planning tool should be able to accurately track and manage resources, including personnel, equipment, and materials.

It also should have features that allow for effective scheduling, allocation, and tracking of resources to ensure optimal utilization. Integration capabilities with other systems, such as project management software or accounting software, are also crucial to ensure seamless communication and data sharing. The more scalable and flexible the software, the better!

7 Best Resource Management Software to Ensure Project Success in 2023

What a great resource management software should offer? Comprehensive features and tools that enable businesses to optimize their utilization of resources? Easy tracking for project managers to arrange task levels, manage resources, and monitor progress in real time. 

Don’t feel overwhelmed. Today, we are giving you the best 7 resource planning software to help you decide! Let’s begin!

• monday.com
• Wrike
• Smartsheet
• Zoho Projects
• ClickUp
• Teamwork
• Float

1) monday.com

monday.com is one of the most efficient resource management software that helps businesses allocate and manage their resources effectively. With monday.com, teams can easily track and assign tasks, monitor progress, and collaborate in real time. By using monday.com, businesses can optimize productivity and ensure that resources are utilized efficiently. 

Key Features

👍 Customizable Workflows: monday.com allows teams to create and customize workflows for current and upcoming projects to match their unique processes and requirements. Whether simple or extremely complex, team members can easily design and automate their workflows, ensuring efficient task management and seamless progress tracking.

👍 Time Tracking: monday.com offers built-in time tracking features that allow teams to monitor the time spent on tasks and projects. This ensures accurate time allocation and team collaboration, enables efficient project costing, and provides insight into productivity levels.

👍 Workload Management: With monday.com, teams can effectively manage their workload and avoid overwhelming team members. The platform provides a clear overview of task distribution and allows managers to easily reassign tasks or balance workloads to ensure a productive and stress-free work environment.

monday.com Pricing

• Free: $0 per user per month, up to 2 seats.
• Basic: $8 per user per month when billed annually, up to 5 seats.
• Standard: $10 per user per month when billed annually, up to 5 seats.
• Pro: $19 per user per month when billed annually, up to 5 seats.
• Enterprise: Contact the sales team for detailed pricing information.

2) Wrike

Do you struggle with managing your resources? Does your team spend too much time figuring out tasks, solving resource conflicts, or project planning? Wrike is here to help! With this resource management solution, you can streamline your workflows and optimize resource allocation. Wrike also helps you assign tasks, track progress, and adjust as needed to ensure that all resources are utilized effectively so your team can focus on what matters and deliver projects on time.

Key Features

👍 Workload Balancing: Wrike’s resource management features enable you to balance workloads across your team. You can easily identify overworked or underutilized team members and make necessary adjustments to optimize productivity.

👍 Resource Planning: Plan and schedule resources based on project timelines and workload. Wrike’s resource management tools allow you to create detailed resource plans, assign tasks to team members, and ensure that resources are utilized effectively.

👍 Real-Time Visibility: Gain real-time visibility into resource utilization and availability. Wrike provides comprehensive dashboards and reports that allow you to track resource usage, analyze utilization patterns, and make data-driven decisions. 

Wrike Pricing

• Free: $0 per user per month
• Team: $9.80 per user per month
• Business: $24.80 per user per month
• Enterprise: Contact Wrike to get detailed pricing information.
• Pinnacle: Contact Wrike to get detailed pricing information.

3) Smartsheet

Smartsheet’s resource management tool is a powerful solution designed to help businesses effectively manage their resource availability. You can easily track and monitor the utilization and allocation of your resources, such as employees, equipment, and finances. It provides a centralized platform for resource planning, scheduling, and optimization, allowing you to streamline your operations and ensure that resources are appropriately allocated to meet project demands and maximize efficiency with real-time visibility and collaboration features. 

Key Features

👍 Resource Management: Smartsheet provides a centralized platform for teams to effectively manage and allocate their resources. With real-time visibility into resource availability, capacity, and utilization, teams can make informed decisions on resource allocation and avoid overbooking or underutilization.

👍 Collaboration and Communication: Smartsheet enables seamless collaboration and communication among team members, stakeholders, and clients. Users can easily share project plans, assign tasks, set priorities, and track progress in a centralized workspace, fostering transparency and accountability.

👍 Customizable Dashboards and Reports: Smartsheet offers customizable dashboards and reports that provide a comprehensive overview of resource allocation, utilization, and project performance. Users can create visualizations, analyze data, and gain actionable insights to optimize resource management strategies.

Smartsheet Pricing

• Free: $0 for 1 user, up to 2 editors.
• Pro: $7 per user per month when billed annually, max of 10 users, unlimited viewers.
• Business: $25 per user per month when billed annually, min of 3 users, unlimited viewers.
• Enterprise: Contact the Smartsheet team for detailed pricing.

4) Zoho Projects

Zoho Projects’ resource management software helps businesses track and assign tasks to team members, monitor project progress, and ensure that resources are being utilized efficiently. This software also allows for collaboration and communication among team members, making it easier to stay organized and productive.

Key Features

👍 Gantt Charts: Zoho Project includes interactive Gantt charts that enable users to visualize project timelines, dependencies, and progress. This simplifies resource management as well as project planning and tracking.

👍 Task Management: Zoho Project offers robust task management capabilities, allowing users to create and assign tasks, set deadlines, and track progress. It also provides task dependencies and milestones to ensure smooth project execution.

👍 Resource Planning: The software enables users to plan their resources effectively by providing a visual representation of resource schedules and availability. This allows for better coordination and allocation of resources across multiple projects.

Zoho Projects Pricing

• Free: $0 per user per month, up to 3 users.
• Premium: $4 per user per month when billed annually.
• Enterprise: $9 per user per month when billed annually.

5) ClickUp

ClickUp is a powerful tool for resource managers and organizations looking to streamline their project management processes. With this software, users can effectively allocate and manage resources such as time, budget, and employees. It offers a wide range of features like resource scheduling, capacity planning, and resource utilization tracking, allowing businesses to optimize their operations and ensure that resources are allocated in the most efficient and effective way possible.

Key Features

👍 Centralized Resource Management: ClickUp provides a centralized hub where teams can easily organize and manage all their resources in one place. From human resources to equipment and materials, ClickUp ensures that everything is well-organized and easily accessible.

👍 Advanced Resource Planning: With ClickUp, teams can effectively plan and allocate resources based on project requirements and timelines. The platform offers dynamic Gantt charts and scheduling tools that allow teams to visualize and optimize resource allocation, ensuring that projects are executed smoothly.

👍 Real-Time Collaboration: ClickUp promotes seamless collaboration by enabling teams to collaborate in real-time. Whether it’s assigning tasks, sharing files, or discussing project details, teams can easily communicate and work together within the platform.

ClickUp Pricing

• Free Forever: $0 per member per month.
• Unlimited: $7 per member per month when billed annually.
• Business: $12 per member per month when billed annually.
• Enterprise: Contact ClickUp for detailed pricing information.

6) Teamwork

Teamwork is a resource and project management tool that allows teams to easily track and assign tasks, monitor progress, and ensure that resources are being utilized effectively. With Teamwork, businesses can streamline their operations, improve productivity, and maximize their ROI. Whether assigning employees to projects, scheduling equipment, or managing budgets, this software provides a centralized platform for effective resource management.

Key Features

👍 Integration with Other Tools: Teamwork integrates with popular tools like Slack, Google Drive, and Microsoft Office, allowing seamless workflow and maximizing productivity.

👍 User-friendly interface: Teamwork is designed with a user-friendly interface, making it easy for teams to collaborate and walkthrough the platform without extensive training or technical expertise.

👍 Resource Management: Teamwork allows you to efficiently allocate resources to projects, ensuring each team member has the right skills and availability to contribute effectively.

Teamwork Pricing

• Free Forever: $0 per user per month, up to 5 users.
• Starter: $5.99 per user per month when billed annually, 3 users minimum.
• Deliver: $9.99 per user per month when billed annually, 3 users minimum.
• Grow: $19.99 per user per month when billed annually, 5 users minimum.
• Scale: Contact Teamwork for detailed pricing information.

7) Float

Float is a valuable resource and project management software for businesses looking to efficiently manage their resources. This software allows companies to effectively allocate and schedule their resources to ensure optimal productivity and minimize waste. This software is particularly beneficial for organizations that operate in dynamic and constantly changing environments, as it provides real-time visibility and enables proactive resource planning.

Best Features

👍 Resource Planning: You can plan your projects and tasks with precision using Float’s intuitive scheduling interface. Drag and drop tasks help you assign them to team members and instantly visualize project timelines and deadlines. Float also provides real-time updates and notifications, keeping everyone in the loop and ensuring smooth collaboration.

👍 Customizable Workflows: With Float, you can create workflows and streamline your team’s processes. Customize workflows based on your needs, define task dependencies, and automate repetitive tasks! By standardizing workflows, you can eliminate bottlenecks, reduce errors, and increase productivity.

👍 Reporting and Analytics: Float helps you gain valuable insights into your team’s performance and project progress with its reporting and analytics features. You can track resource utilization, project budgets, and time spent on tasks. Generate comprehensive reports and visualize data using charts and graphs, enabling you to make informed decisions and optimize your team’s productivity.

Float Pricing

• Starter: $6 per user per month when billed annually.
• Pro: $6 per user per month when billed annually.
• Enterprise: Contact Float for detailed pricing. 

Frequently Asked Questions

What are resource management examples?

Resource management examples include effectively allocating and utilizing various resources within an organization. This can involve managing the allocation of financial resources, such as budgeting and monitoring expenses to ensure optimal use. It can also involve managing human resources, such as recruiting, training, and retaining employees to enhance productivity and achieve organizational goals. 

What are resource management techniques?

Resource management techniques involve identifying and prioritizing resources, such as finances, materials, personnel, and time, and ensuring they are allocated efficiently to meet project goals and objectives. They also may include creating and updating resource plans, assessing resource availability and requirements, assigning resources to specific tasks, monitoring resource utilization, and adjusting allocations as needed. Using resource planning software can be helpful to tackle these tasks.

What are resource management skills?

Resource management skills include the ability to plan, organize, and coordinate resources to optimize efficiency and effectiveness. Resource management is crucial for individuals and organizations to succeed, as it ensures that resources are utilized most efficiently, leading to improved performance, insightful project schedule planning, and better resource forecasting for future projects.