15 Best Project Management Tools for the Smart PM

 Life without proper project management is hell.

I’ll be honest with you, my knowledge of the old ways of project management doesn’t go so far. Everytime I try to imagine it, I think of the Office. And I can just tell I’m not quite off.

But thankfully, we don’t have to imagine those horrible horrible times, as we have project management software now.


Although project management tools make it way easier, it may be hard to choose between options. But do not worry. In this article we have gathered 14 top project management tools on the market right now, with reviews too!

But before we dive in, let’s remember what project management is.

What is project management?

Project management is bringing together resources, experiences, information, and teammates to plan a project and lead it successfully. 

Although it works differently for every institution and team, in SaaS it is pretty much a fixed process. Moreover, to make sure every workflow runs smoothly, there are certain features every project management tool must have.

What is a project management tool?

Project management tools are software that help your company and respective teams follow an organized workflow and make sure KPIs and goals are met. 

While there is an abundance of tools that work in specific industries and for even more specific goals, they all have one thing in common: they are there to make sure you reach your project goals. 

Why use third-party tools as a project manager?

Just like it is with any other tool, one asks the question “why?” with project management tools too. And again, just like any other tool, there are certain qualities of a third-party project management tool that makes it more engaging for businesses.

A prevailing debate as old as time, the in-house vs. third-party debate is yet to come to an end. But as I see it, third-party tools seem to have the higher ground. 


Almost all third-party tools are no-code. And yes, that is a good enough reason to adopt one today. If you are not in the tech part of your business, you probably have no idea just how hard it can get to code, even a landing page. So, it is to everyone’s advantage that you get that no-code third party today.

Easier set-up and maintenance

Coding is hard, yes we get it. But guess what’s even harder? Maintaining it.

A third-party project management tool makes set-up and maintenance a walk in the park. Moreover, the general ease of use is boosted up thanks to regular updates of third-party tools. In-house could never. 

Better performance

Third-party tool companies spend every day coming up with better features and optimizing existing ones. So, you know they will potentially perform way better than in-house. Even though there is the comfort of building whatever you will use with in-house tools, it is hard to guarantee they will perform as well as third-party tools.

So, let’s dive into it.

1. Scoro

project management tools scoro

Scoro is a comprehensive project management software that includes all the features you may need, including projects and tasks, contact management, quotes, team collaboration, billing, and reporting.

It also helps you to streamline your entire work process, so you don’t have to use different tools for each task. All of your important information is kept in one place.


  • Projects with sub-tasks and deadlines
  • Real-time KPI dashboard
  • Shared team calendar & meeting scheduling
  • Contact management
  • Time tracking and billing for work
  • Detailed reports on project progress and finances
  • Pre-made templates for quoting and invoicing.


Essential – $26/user/month

Work Hub – $37/user/month

Sales Hub – $37/user/month

Ultimate – Available on request

2. ProofHub

project management tools proofhub
ProofHub project management.

ProofHub is an all-in-one project management and team collaboration tool that is designed for teams of all sizes to improve collaboration, coordination, and project execution.

Preferred by more than 85,000 teams and businesses worldwide, ProofHub offers a host of innovative features in a centralized location, which enables project managers to have greater control over teams and projects. Easy-to-understand and use, ProofHub’s affordable, fixed pricing makes it a value-for-money proposition for startups and small businesses that have a limited budget at their disposal.

The tool can help you with a multitude of activities, ranging from online proofing, task allocation and management, group chat, time-tracking, scheduling, and much more.

You can check project progress, who’s working on what, and how much time it’s taking for tasks to be completed.


  • Online Proofing
  • Group Chat
  • Gantt Charts
  • Kanban Boards
  • Custom Roles
  • Task Management
  • Timesheets
  • Discussion


Essential Plan- $45/month, billed annually

Ultimate Control Plan- $89/month, billed annually

3. Filestage

project management tools filestage

Filestage is an innovative enterprise-ready project management software that helps teams get their deliverables approved faster. Filestage streamlines and organizes feedback on the proofing process while reducing errors and ensuring compliance guides are followed correctly.

It allows colleagues and clients to view and annotate project deliverables (such as documents, images, or videos) in real time for marketing projects, video production, website design, product catalogs, and anything else – and to approve files after they’re finished.


  • Consistent review and approval processes
  • One-click approvals
  • Real-time comments on videos, documents, images, and audio files
  • Versioning
  • Project dashboard to keep an overview of all deliverables


Starter – €89/month

Pro – €219/month

Enterprise – Available on request

4. Proprofs

project management tools proprofs

ProProfs Project is a feature-rich project management tool that enables businesses of all sizes to easily manage, track, and execute projects.

It centralizes all of your projects under one roof, allowing your teams to work together on them.

They can share files on the move, discuss barriers, provide feedback through task comments, and receive real-time project updates.

This tool can help you with everything from assigning and prioritizing tasks to tracking and completing them. You can also generate invoices, manage billable and non-billable hours, and create timesheets for each team member.


  • Gantt charts
  • Shared Calendar
  • Real-time updates
  • Custom Workflow
  • Timesheets
  • Insightful reports
  • Invoice generation
  • Drag and drop functionality


Essentials – $2/user/month

Premium – $4/user/month

5. Chanty

project management tools chanty

Chanty is a task management system integrated into a team collaboration platform.  You can make a task out of a message, assign it to a team member, and set a due date and priority for it. You’ll be taken to a task-related discussion if you click on Task Discussion.

Chanty also includes built-in audio and video calling. Trello, Asana, Zapier, Google Drive, Dropbox, Onedrive, Github, Gitlab, Bitbucket, Mailchimp, Giphy, and other third-party apps can all be integrated with Chanty.


  • Kanban board 
  • Due dates
  • Task priority
  • Task discussion
  • Calls (audio/video)
  • Third party integrations


Free plan: Up to 10 users 

Business plan: $3/user/month

6. Weekdone

Weekdone is a project management tool that combines both weekly status reporting and long-term goal-setting. Employees can link their weekly responsibilities to quarterly targets to ensure that their efforts are directed toward the right objectives.

It’s a weekly reporting and goal-setting tool for small teams that allows managers and leaders to see both short- and long-term progress in one place.


  • Weekly status reporting
  • Quarterly Objectives and Key Results (OKRs)
  • OKRs Reports
  • OKR coaching and onboarding
  • Graphical metrics dashboard
  • Private 1-on-1 feedback


Free up to 3 users

From $90/month for larger teams

7. CoSchedule

project management tools coschedule

CoSchedule is a user-friendly marketing project management tool designed to help marketers stay organized.

By consolidating all project workflows into a single cross-functional calendar, it promotes business visibility.

With the ability to monitor all projects, tasks, deadlines, and delivery dates in one place, the possibilities for creation are now endless.


  • Work, asset, content and calendar organizers
  • View, manage and approve all projects and tasks in one place with Marketing Campaigns and Marketing Projects.
  • Kanban Project Dashboard.
  • Store assets and files
  • Team progress tracking


Marketing Calendar – $39/user/month

Marketing Suite – Available on request

8. Basecamp

project management tools basecamp

Basecamp is one of the most widely used online project management tools today. It brings together all the necessary features in one place, making it easier for project participants to know what they need to do and ensure that nothing is forgotten.


  • Message boards, schedules, to-do lists
  • Document and file storage
  • Easy-to-use and simple interface
  • Tag team members easily


Basecamp Business: $99/month flat

9. Asana

project management tools asana

Asana is a cloud-based project management tool that assists teams in mapping out every detail of projects within a company. Asana allows you to plan your work in the most efficient way possible. It’s adaptable enough to fit your needs.


  • A basic dashboard and search 
  • Board projects
  • Employee notification
  • Gantt chart
  • Special Asana calendar
  • Detailed Progress reports


Basic –  Free

Premium – $10.99/month

Business – $24.99/month

Enterprise – Available on request

10. Advantage

project management tools advantage

Advantage software is a business management solution that is best suited for business agencies and marketing companies.

With robust modules, comprehensive features, and extensive reporting, it successfully integrates all agency roles into a single solution.

All aspects of project administration, proofing, billing, and customer relationship management are automated. The good news is that it works well for small to medium-sized businesses.


  • Automate and manage projects more efficiently
  • Streamlined processes to manage time, tasks, and expenses
  • Reporting and forecasting in detail
  • Collaboration and file sharing

Pricing: Available on request

11. Paymo

project management tools paymo

Paymo is a full-featured task management software that helps teams operate more efficiently by providing advanced planning, scheduling, task management, and time tracking capabilities.

It’s an excellent tool for bringing people together and getting them on the same page. Paymo allows you to work in harmony as part of a creative marketing, web design, or business consulting team, and it helps you manage work faster and better.


  • Advanced task management tools 
  • Gantt charts 
  • Kanban boards 
  • Real-time comments and discussions for seamless collaboration
  • Compare your initial time estimates to the actual time spent on the job
  • Customizable time and work reports



Small Office – $9.95/user/month

Business – 15.79/user/month

12. Evernote

project management tools evernote

When you’re planning a project, having everything in one place makes it easier to stay organized. Evernote is a useful app for taking notes, making lists, reading internet content, and looking up something you’ve written before. 

Keeping everyone on the same page will ensure that you stay focused on the important aspects of your projects from start to finish.


  • Reminders
  • Document scanning
  • App integrations
  • Web clipper
  • Templates
  • PDF and Docs search


Basic –  Free

Premium – $6.99/month

Business – $13.99/user/month

13. Celoxis

project management tools celoxis

Celoxis is an all-in-one PM tool. It allows businesses to manage their portfolios, projects, tasks, resources, timesheets, issues, and risks all in one place.

It provides a lot of collaboration features, including a free client portal that you can customize. It has one of the best dashboards and reporting capabilities on the market. It has a lot of features, it is easy to use, and can be customized to suit your needs.

Celoxis is one of the greatest alternatives to Microsoft Project if you are familiar with the Microsoft Project scheduling paradigm.


  • All-in-one project management tool
  • Dynamic Dashboards and Reports
  • Resource management
  • Easy to customize and intuitive
  • Project Tracking
  • Portfolio Management


SaaS: $22.50/user/month  

On-Premise: $450/user

14. Cage

project management tools cage

Cage is a media collaboration tool for designers, creative firms, and in-house teams. It allows you to work directly with your team on the project, allowing you to finish work on time.

You can gather, discuss, and act on feedback faster using its powerful toolbox. In addition, you can manage projects, teams, and communication from a single place. It’s also a good way to obtain a clear view of what’s going on with your projects and how your team is doing.


  • Records different work in progress
  • Dedicated space to organize your team and all your tasks, files, messages, and client presentations.
  • Custom brand and design file presentations to share with your team and clients for review.
  • A straightforward, on the record way for stakeholders to approve media files with date and time stamps.
  • Asset Management



Standard – $8/user/month

Professional – $14/user/month

15. Avaza

project management tools avaza

Avaza is a useful tool that allows teams to collaborate on projects, plan resources, track time, and manage budgets in order to run a more efficient business.

With easy file sharing, activity feeds, and other features, it allows you to get more done in less time.

You can get a bird’s eye perspective of who’s working on what, manage job assignments, and make better scheduling decisions.


  • Project Management
  • Project resource scheduling
  • Expense management
  • Business reporting
  • One-click time tracking from every screen



Startup – $9.95/month

Basic – $19.95/month

Business – $39.95/month


It is important to be aware of the changing needs of your business and how technology can help you achieve success.

We hope that this list has given you a better idea about the best project management tools out there, so you can find one that best suits your needs in 2021. 

Selman Gokce

Selman Gokce is the Senior Inbound Marketer of UserGuiding. He is highly invested in user onboarding and digital adoption, especially for SaaS, and he writes on these topics for the UserGuiding blog. When he's not writing, you can find him either listening to LOTR soundtracks while cooking or getting angry because he lost in a video game.

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