25 Must-Have Tools for HR Teams in 2021

As the quality of service offered by businesses increased, HR became even more critical as well. With this crucial role comes more significant responsibilities, and in the age of information, there are lots of tools and HR software that can help your HR team perform better without feeling overwhelmed and stressed.

In this article, I will list the best tools for your HR team. I will categorize them into seven subheadings:

You can also check our HR Statistics and Trends article.

Without further ado, let’s start.

Job Aggretor Tools

Job Aggretors help people find job listings more quickly and keep track of their applications. However, they are also great for HR teams because they help with the recruitment process. 

With job aggregator tools, HR teams can hire the right people faster with less effort. In addition, they can easily see the applicants’ background and compare their pros and cons, saving time and energy.

Since %50 of the people looking for jobs use job aggregators, your HR team will benefit from them, too.

1) LinkedIn

LinkedIn is a business and employment-focused online service for job aggregating that helps people find the best job listings for themselves. Individuals can add their skills and resumes onto the platform and find the best-fitting jobs with the help of keywords. 

LinkedIn has over 730 million members and 55 million registered companies, and its network grows day by day. So it’s overall a great job aggregation tool for your HR team.

LinkedIn for HR


LinkedIn offers Basic (Free) accounts as well as various  Premium accounts, depending on your needs. 

  • Premium Career: $29.99 per month, or $239.88 if you pay for an entire year upfront.
  • Premium Business: $59.99 per month, or $575.88 if you pay for the year.
  • Premium Sales: $79.99 per month, or $779.88 if you pay for the year.
  • Premium Hiring: $119.95 per month, or $1,199.40 for the year.

2) Indeed

Indeed is a worldwide employment website for job aggregating. It launched in 2004 and since then offers job listings to its users. 

The website prioritizes job seekers and helps them to the best jobs for themselves. Every month 250 million people visit Indeed’s platform to experience a better recruitment process and leave ratings and reviews of different companies.


Indeed has a free version. Its 5$/day version offers sponsored search results, or you can apply for a particular hiring version and decide on a budget with the Indeed team.

3) SimplyHired

SimplyHired is an employment website and online recruitment advertising network for job aggregating. It has a mobile application and aggregates job listings from thousands of various job boards and websites.

With one search, people can find millions of jobs listings on SimplyHired, and with SimplyHired, you can review applicant resumes and only pay when you’re ready to move forward with an applicant.


Simplyhired offers a free version as well as a pay-per-contract model.

Recruitment CRM Tools

 A recruitment CRM is a recruiting tool that many companies use to hire candidates when they apply to work at their company. With efficient communication between the company and candidates, the company can form a talent network for itself.

Using a recruitment CRM tool, you can:

  • Find talented candidates and nurture them.
  • You can control all recruitment steps/processes such as recruiting emails, conducting qualification screenings, scheduling interviews, and you can automate them on one single platform.
  • You can keep track of your recruitment success rate and improve strategies accordingly.

Here are the best recruitment CRM tools for your business:

4) Avature

Avature is a SaaS platform for talent acquisition and talent management and a provider of candidate relationship management for recruiting. It offers solutions for various subjects such as managing campus recruiting, recruitment events, employee referrals, internal mobility, succession planning, and many more.

With Avature, you can manage candidates and their applications, segment campaigns, track and manage compliances and keep track of all of your processes with analytics. You can live interview with your applicants and check their references as well.

Overall, Avature is a perfect tool for recruitment and offers lots of features for HR teams.

avature HR tool


You can contact Avature to get a tailored price for your company.

5) Yello

Yello is a talent acquisition platform, and it helps businesses attract, engage, manage and hire suitable candidates per job requirements. In addition, Yello is small business-friendly and preferred by many small business owners. 

With Yello, you can source candidates from employees’ networks through referral programs and use a recruitment CRM system to track and understand the candidate experience and how it progresses in real-time on one single platform.


Yello offers a free trial, and for price details, you have to contact the Yello team.

6) Beamery

Beamery is a recruitment CRM tool that can attract candidates that are not active for various job positions. You can control your recruitment process on one platform and analyze your data to make decisions and predict results for the short and long term.

Using Beamery, HR teams can use various sources to attract candidates. The CRM tool allows you to source candidates directly from different websites, social media, and import existing lists. You can see all your data on your dashboard and segment and prioritize roles to keep them updated.  

With Beamery, you can create notes, tasks, and follow-ups to collaborate more efficiently to ensure you’re hiring the most fitting people for your business.


Custom priced.

Video Interviewing Tools

With the pandemic and all, online options and alternatives replaced traditional ones. For example, with video interviewing tools, you can interview candidates just like you do face-to-face in real life, except you will be sitting in front of your computer.

Many recruiters and HR professionals use these video interviewing tools to hire people efficiently and speed up the process.

Here are the best video interviewing tools for your business:

7) Vidcruiter

Vidcruiter is a video recruitment software that allows recruiters to modernize their recruitment process. Vidcruiter offers HR teams pre-recorded and live recruitment options and reduces the overall time spent on the hiring process.

If you want to digitize your interviews, Vidcruiters is an excellent tool for you. With the video interviewing tool, you can also check references automatically and schedule and record meetings.


Vidcruiter has a free trial but does not list pricing on its website.

8) myInterview

myInterview is another video recruitment tool you can use to recruit individuals and interview them online. The tool is for all kinds of businesses, from small businesses to large companies. Every employer can benefit from using MyInterview.

Using myInterview, you can manage interviews and feedbacks, offer individualized assessments, interview candidates live or pre-record messages, and so much more.


Starter – Free

Growth – $39/month

Team $119/month

Performance $249/month

Enterprise – custom priced.

9) Spark Hire

Spark Hire is a SaaS platform for video recruitment that can improve your recruitment efficiency and effectiveness. Spark Hire helps thousands of organizations to make better and quicker hiring decisions. 

Currently, more than 6,000 organizations have interviewed millions of candidates across 100+ countries with Spark Hire. Spark Hire is easy to use, offers excellent customer service and lots of features for its transparent pricing.


Bronze: $119/month 

Silver: $249/month 

Gold: $599/month

Onboarding tools

One of the biggest challenges HR teams has to deal with is providing an efficient onboarding experience. Onboarding tools help you to onboard individuals faster and create a structured onboarding program. 

From the moment a candidate signs their employment contract to their first day at the job, onboarding tools can take care of every step of the onboarding process.

10) Typelane

Typelane is a SaaS platform for employee onboarding. It simplifies the process of onboarding and offboarding. It offers a simple design to make onboarding as accessible and engaging as possible.

With Typelane you can use manage employee lifecycle and workflow, use built-in templates to customize your branding, collaborate, onboard, and so much more. With the employer database, you can analyze overall efficiency as well.

hr onboarding


Starter – €29 per onboarding

Standard (for small and middle-sized businesses) – €39

Custom – (for larger companies) 

11) ClickUp

ClickUp is a cloud-based collaboration and project management tool for all user types. With ClickUp, you can fasten your processes, including sales, marketing, design, and development. 

ClickUp’s board view allows you to monitor every task on your team in one board and assign tasks to various team members. You can track your employee’s progress with percentages, and your employees can customize their progress statuses. In addition, ClickUp allows you to sort tasks according to their priority, assign tasks to groups, and arrange those groups under different categories to improve your productivity. 

Also, you can easily integrate the tool into Slack and similar apps.


ClickUp has a free version. 

The unlimited version is $5/user/month/billed yearly. 

The business version is $9/user/month/billed yearly. 

Enterprise version is custom priced.

12) BambooHR

BambooHR is an easy-to-use HR software with functionalities like HR reporting, performance management, monitoring employee database and records, applicant tracking, etc. 

With BambooHR software, all your essential data is stored and managed securely, so you don’t need to spend time on paperwork. It also has a mobile app.


Custom priced.

13) UserGuiding

Have different applications and platforms that you use in your business? (who doesn’t!)

Adopting them at once can be a bit tough for the new hires?

Not with interactive on-screen guidance it isn’t.

Digital adoption software like UserGuiding can easily turn the tables around during your employee onboarding process, and help you automate the part where they’re adopting your tech stack as if you were there handholding them through each of the tools.

With UserGuiding, you can create onboarding checklists, resource centers, interactive walkthroughs, tooltips, and hotspots; without writing a single line of code.

When you consider the time and resources you would have to allocate if you decide to train new hires one by one, solutions like UserGuiding can help you save a fortune.

employee onboarding example
RAM uses UserGuiding to onboard their employees to their new IT platform.

Don’t believe me? Try UserGuiding for free, or schedule a free discovery call with one of our experts.

People management tools

People management can be defined as a set of practices that involves talent acquisition, talent optimization, and talent retention while providing support for the business and guidance for the employees. 

People management covers all aspects of how your employees work, behave, engage and grow at work. Thus, it can be tough to manage.

Here are the best people management tools to lessen the burden on your HR team.

14) Workday

Workday HCM is a cloud-based human capital management tool that puts all HR management, recruiting, talent management, compensation/benefits, payroll, and learning management into a single platform.

With Workday, HR Teams and managers can build new teams by finding skilled workers through integrated talent searching and scanning job profiles. In addition, Workday has a built-in HR functionality that allows users to manage absences through a self-service employee interface. These include time-off requests and reporting, time-tracking, and policy automation. Users can also handle both full-time employees and temporary employees and track workflows, and define businesses processes and tasks.

people management tool for HR


Workday HCM is custom priced.

15) Oracle Cloud HCM

Oracle HCM Cloud is a comprehensive tool for HR teams in mid-size to large enterprises. It helps companies to manage their core HR tasks and also strategic tasks throughout the organization and has an end-to-end interface that includes all functions of the employee workflow.

The software also makes routine HR tasks easier with artificial intelligence (AI) and machine learning (ML) functionality and offers digital assistants and virtual reality features.


Custom priced.

16) Paycom

Paycom provides beginner-friendly HR and payroll technology to enhance employee life cycle, all in one single platform. From onboarding and benefits enrollment to talent management and more, Paycom makes these processes more manageable and increases data integrity while giving employees power over their HR information.

With Paycom, you can track your applicants’ process and educate them. You also have 360 Degree feedback system integrated with Paycom.


Custom priced.

17) Grove HR

Grove HR is an HR software that enables you to do more than just recruitment. It offers features like the applicant tracking system, paid time off, automation to track and select the right candidate for onboard, etc. 

Grove HR uses artificial intelligence to enhance its HR functionality. It offers a recruitment feature to keep track of all the job openings and candidates in one single database. You can use onboarding checklists, offer employee onboarding processes and guide your recruits step-by-step online without meeting face-to-face. 

Moreover, the software comes with automated time-off reports to keep you updated on the tracking and approval process for leaves, so you don’t have to calculate. If you need to, you can communicate with your employees via the mobile app about anything else.


Custom priced.

18) SAP success factors

SAP SuccessFactors is a corporate learning management tool for small to large businesses. With SAP SuccessFactors, you can help your employees develop new skills, increase their learning capabilities and learn helpful content. 

SAP SuccessFactors provides clear career paths and development goals with its continuous learning programs. In addition, you can create a personalized, innovative learning process with recommendations and improve the classic employee training with collaborative and social learning capabilities.


$2,14/per user/per month.

19) Monday

Monday is a project management tool that can boost the productivity of everyday processes, and everyone in your team can depend on it. To use Monday, you don’t need to know any coding. 

Monday’s no-coding required automation allows you to control your team workflow so they can focus on their work. Features such as custom alerts, automatic status updates, and project flows will help your team to act as a whole. 


Individual – Free (up to 2 people)

Basic – $8/seat/month

Standard – $10/seat/month

Pro -$16/seat/month

Enterprise – custom priced

Performance Monitoring and Time Tracking tools

These tools will help your team to be always on time and never miss deadlines. In addition, with performance monitoring tools, you can keep track of your employees’ performance and come up with strategies to improve their performance over time.

20) Desktime

DeskTime is a fully automatic time tracking software that can boost employee productivity by 30% within the first weeks of using it. 

With DeskTime, you can see how your employees spend their time online and offline, track time by each project, and automatically calculate the costs based on workers’ hourly rates. 

In addition, DeskTime offers features such as custom reports for in-house use or your customers, employee shifts, vacations and time off planner, overtime pay calculation, and storage for your team members’ information in one platform.

time tracking for HR


Lite (1 person only) – Free

Pro – $95 monthly (up to 16 people)

Premium – $124 monthly (up to 16 people)

Enterprise $190 monthly (up to 16 people)

You can get a custom price for your team on their website.

21) Toggl Track

Toggl Track is a time tracking application for small and large teams. Its easy-to-use timer syncs tracking across multiple devices in real-time. 

With toggle, you can create time tracking reports, export time logs as spreadsheets, get reports via email or share saved reports with public links with clients for the most transparency. Toggl Track application is available for web, desktop (Windows, Mac, and Linux), and mobile (iOS and Android) and can integrate with hundreds of project management tools.


Free up to 5 people.

Starter – $9 per user per month

Premium – $18 per user per month

Enterprise – Custom priced.

22) Hubstaff

Hubstaff is an easy-to-use time tracking tool with features like screenshots, activity monitoring, automatic payroll, advanced reports, real-time tracking, and GPS. You can track both online and offline. 

Hubstaff is available for Apple, Windows, Linux, and iOS. In addition, you can integrate Hubstaff with more than 30 popular tools such as Trello, Asana, Podio, and PayPal.

The tool is great for remote teams, SMBs, and consultants/freelancers. Currently, more than 8,000 remote teams worldwide use Hubstaff.


  • Hubstaff Desk (proof of work, team management, and time tracking)
  • Desk Free – 0$
  • Desk Starter – $7/per user/per month
  • Desk Pro – $10
  • Enterprise – custom

Note that Hubstaff offers different paying methods for additional features. If you want to customize their service, check their website.

Communication and Feedback tools

Frequent communication is essential for every company, and not every organization has an Internal Communications (IC) person or team. Because of that, it’s usually HR who has to take care of this, along with everything else mentioned in this article.

Overwhelming, right?

But there are some handy tools you can use to keep your team connected and informed, so here they are:

23) Leapsome

Leapsome is an HR platform for feedback and communication that offers features for all the performance management, employee engagement, and employee development needs of small to large organizations. 

With Leapsome, you can align, enable and develop your employees, manage your goals and OKR, get performance reviews, perform employee engagement surveys, get 360-degree feedback, meet one-on-one, and onboard employees.


Modular pricing that starts from 6 USD per user per month (billed annually)

24) 15Five

15Five is a performance management platform designed to build top-performing organizations with effective managers and highly engaged employees. 

15Five has features such as engagement surveys, 1-on-1 tools, performance reviews, and OKRs. The platform combines software, education, and community to develop successful managers and improve work-life. 

With 15Five, you can set reminders for due dates, track annuals, give high-fives to successful employees, and so much more. Also, it makes it seamless to have feedback within the team and so easy to use.


(billed annually)

Engage – $4 / per user / per month

Perform -$8 / per user / per month

Focus $8 / per user / per month

Total Platform – $14 / per user / per month

25) TINYpulse

TINYpulse is software for employee engagement and communication. It is best suited for mid-sized companies that aim to make data-driven decisions to upgrade their employer brand.

With TINYpulse, you can increase employee retention and accelerate performance by promoting better communication, transparency, and recognition in your organization. In addition, it will be easy for you to do an annual survey, prioritize action items, and monitor progress with its annual engagement cycle.


Custom priced.

With the tools I’ve listed above, your HR team can take a deep breath and work more efficiently without being overwhelmed. You can compare them and find the best one for you and your business’ needs.

Frequently Asked Questions

What are the best HR tools?

Best HR tools depend on your team’s needs, however, you can find an extended list in this article.

What is an important tool of HRM?

The most crucial part of HRM is still people. The main purpose of any HR department is to find, attract and keep the best people suited to your business in the right positions.

What is an HR toolkit?

Your HR toolkit is a set of tools that helps HR-related processes, and it should be custom for your website.

best hr tools

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Selen M.A.Saleh

Selen is a Creative Content Writer of UserGuiding, a software that 2000+ companies trust in their user onboarding. When she is not writing, she is reading books to escape reality.

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