From the hiring process, employee onboarding, and scheduling to compliance and benefits, HR systems can run like clockwork with the right technology. Without it, it’s all a hassle and unnecessary work for everyone in the software industry.
What if an employee asks for information about their vacation days or employee benefits or wants to view an old paycheck stub from employee records?
It all comes down to the automation feature of human resource management systems—whose competitive advantage is making workforce management relatively easy by existing in a core HR software platform that helps a wide range of manual tasks, administrative tasks, and daily HR tasks, such as document management.
Making the HR workflows easier for both the human resources department and human resources managers, cloud-based software has become an indispensable part of every business.
These tools single-handedly help;
- reduce the possible bottlenecks in the workflows,
- increase efficiency,
- improve employee performance,
- track employee development through the employee portal,
- contain employee performance reviews,
- and enhance employee experience.
If you want to jump on board with millions of other companies that leverage Human Resources software but don’t know which ones to pick, we got you covered. Stick with us to find out the ideal HR software for HR department managers!
But before that, let’s see what HR management software is and what it does.
What is an HR Management Software?
Human Resource Software or Human Resources Management System (HRMS) or Human Resources Information System (HRIS) is a digital solution that combines several systems and processes to manage and optimize daily HR tasks and the overall HR goals of a given organization.
Types of HR Software
There are different types of HR software that serve organizations to reach different goals. Some of them are given below with their key features:
1️⃣Applicant Tracking System (ATS): An ATS is a recruiting software for HR that simplifies an organization’s hiring process. It typically manages tasks such as storing job applicant data, posting job openings to multiple job boards, and screening applications for potential matches to positions while lowering recruiting costs.
2️⃣Performance Management: A performance management platform is designed for HR professionals, managers, and employees to evaluate employee skills, set performance goals, and track their improvements to urge employee training.
3️⃣Onboarding: An onboarding software enables streamlining and tracking of the process of introducing new hires to an organization. It typically includes electronic signatures, training tracking, employee questionnaires, and other automated functions to ensure the HR team provides an efficient onboarding experience to new employees.
4️⃣Human Resources Information System (HRIS): An HRIS provides multiple HR functions such as recruiting and tracking applicants, managing payroll and benefits, storing employee data and employee profiles, maintaining regulatory and legal requirements, etc.
An HRIS can be a single software that you can integrate with additional HR applications, or it might be the central database in an all-in-one HR software system.
5️⃣Employee Engagement: A platform that helps improve individual and team engagement. Employee engagement is achieved through feedback, coaching, analytics, and everyday work priorities.
Benefits of an HR Software
Thanks to artificial intelligence, Human Resource Management solutions have various benefits, but one of the biggest ones is reducing the time spent on repetitive and low-impact administration tasks. This way, HR departments can focus more on other long-term strategic responsibilities.
Other major benefits of HR software systems include:
- More streamlined processes,
- Reduced errors,
- Employee tracking,
- Continuous constructive feedback,
- Better and more accurate analytics,
- More optimal organization of documents and employee data,
- Ensuring organizations stay compliant with federal regulations,
- and improvements in succession planning.
Major Human Resource Management Software Features
We must clear one thing; there is no one-size-fits-all HR software. Different industries and businesses face different challenges in their HR departments.
While some companies want something robust and stable for payroll and benefits, others look for a dependable system to recruit, hire, track, and onboard thousands of new employees each month.
However, specific core features are expected from an ideal HR software, which can guide you when choosing the most ideal human resources software for your business. Consider your organization’s situation and assess what you need and expect from HR software since larger businesses might prefer one online HR system that midsized businesses wouldn’t.
Here are the major features that help to find the best HR software that can make a positive impact on your workflow:
➡️Payroll and Benefits Administration
Most HR software solutions include payroll and benefits. They allow you to run payroll directly through the platform.
Note that since HR and payroll are often inseparable, most HR managers look for an all-in-one solution that includes both.
If you already have a payroll solution that you are happy with, we suggest you search for HR software that can integrate with your payroll system. It would be more convenient for your employees and HR team to access all from a single platform.
One of the biggest eases HR software provides is automating repetitive tasks to increase efficiency.
Look for software that automates and eliminates manual labor. For example, some HR tools automate time-off tracking, taxes, and more. You will save a lot of money and time in the long run.
➡️Company Size (Small/Medium/Entrepreneur)
Another factor that can help you find the best fit HR software for your organization is considering your business size.
HR needs changes based on employee numbers and company size. For example, a small business with 15 employees won’t have the exact HR needs of an enterprise with 2,000 employees.
Larger organizations may have more complex HR needs and require more features from HR software. On the other hand, small businesses often don’t need all of the features offered by some of the complex HR solutions.
Also, don’t forget that many platforms charge per employee per month.
This one is straightforward: Best HR software has a free mobile app.
This app can be used on the employee side to use the self-service tools we have mentioned before. Also, it can be beneficial on the administrative side.
A mobile app for HR software makes some responsibilities no longer tied to a physical office. HR managers can view, manage, track, and complete tasks in real-time from anywhere.
Employee self-service portal is a must-have in today’s world.
It allows the staff to access crucial information without having to call, email, text, or visit the HR department. It’s a total time-saver on both the employee and administration sides.
Lastly, make sure the HR software you choose aligns with your goals and meets the challenges you face.
Now, let’s check the best HR software that suits your needs the most one by one with their key functions present.
11 Best HR Software for HR Managers (with Reviews)
1. monday.com – all-in-one HR software
monday.com is an open platform that makes it easier for HR managers to build custom solutions for their team’s needs. Thus, this ultimate software has been praised by many human resources managers for its clean UI, simple system, and engaging core HR functions.
You can track the recruitment process of candidates and onboard new employees with pre-made templates. Besides, you can integrate monday.com with Gmail and 50+ tools to manage all your workflows seamlessly.
In terms of features, this HR management software meets all the necessary ones, including:
- Employee onboarding,
- 360-degree feedback with features,
- Performance management, payroll management, and workforce management,
- Self-service portal,
- Applicant tracking,
- Data visualization with a lot of charts to choose from,
- Benefits, time off, compensation, and recruitment management,
- Employee scheduling throughout the entire employee lifecycle,
- Integrations with several payroll software, which enable you to perform a payroll run automation.
⭐ monday.com Capterra Rating: 4.6 (out of 2768 reviews)
- Free CRM plan: €0 (up to 2 seats)
- Basic CRM plan: €10/user per month when billed annually
- Standard CRM plan: €14/user per month when billed annually
- Pro CRM plan: €24/user per month when billed annually
- Enterprise plan: For this plan, please contact sales.
2. Freshteam by Freshworks – Competent HR Software Solution
Freshteam, from the renowned software company Freshworks, acts as a smart all-in-one software for HR teams.
With Freshteam, you get to make sure your HR efforts are up to date with the 2022 standards, from hiring to onboarding, time tracking, employee data, and day-to-day workflows of the HR team.
- Applicant tracking system,
- Onboarding and offboarding,
- Employee information system,
- Time off,
- Mobile app,
- and detailed HR reports to take your team’s performance to the next level!
⭐Freshteam Capterra Rating: 4.4 (out of 194 reviews)
- Free plan: $0 (up to 50 employees)
- Growth plan: $1.20/employee per month when billed annually
- Pro plan: $2.40/employee per month when billed annually
- Enterprise plan: $4.80/employee per month when billed annually
3. Retable – Best for Boosting Employee Performance
Retable is a data management platform that saves not only HR teams but also all departments from inefficient workloads. It allows you to manage both your internal and external HR processes as a team from a single platform, with HR-specific spreadsheet templates.
With smart and easy-to-use spreadsheets and customizable forms integrated into the spreadsheets, Retable makes your data management and HR processes organized and systematic, which saves you from boring and complex spreadsheets.
Retable helps your HR team with features such as;
- Task tracking and project management,
- Recruiting cycle management,
- Customizable HR spreadsheet templates,
- User authorization and role management,
- In-app chat and notifications,
- Trigger-action workflows,
- Real-time data and project management,
- and connection to different data points on Retable’s spreadsheets.
With Retable’s user-friendly and no-code interface and data management capabilities, you can have spreadsheets that are customized for any need with a few clicks.
⭐ Retable Capterra Rating: 4.5 (out of 13 reviews)
- Business Basic plan: $10/month (up to 5 users)
- Business Pro plan: $25/month (25 users)
- Business Unlimited plan: $30/month (unlimited users)
4. QuickBooks Time – Best for Employee Time Tracking
QuickBooks Time is an HR software designed for employee scheduling and time tracking. It comes with a self-service portal and payroll management.
With QuickBooks, employees can easily track time from any location in real-time. Employees can time-track on smartphones and tablets as well as desktops since it offers HR application software as well.
QuickBooks allows employees to clock themselves in. The self-service feature is one of the must-have features for almost any HR management software.
⭐ QuickBooks Time Capterra Rating: 4.7 (out of 5719 reviews)
QuickBooks Time Pricing
- ProAdvisor plan: $0 (1 user)
- Premium plan: $8/month per user + $20 base fee/month
- Elite plan: $10/month per user + $40/base fee/month
5. ADP Workforce Now – Best for Optimizing Daily HR Tasks
ADP Workforce Now offers various human resources management solutions, including payroll, benefits, talent management, time management, compliance, analytics, and benchmarking.
This HR platform can also integrate with other business and HR applications via the APIs and ADP Marketplace.
What other HR features does ADP deliver?
- Self-service portal,
- Applicant tracking,
- 360-degree feedback,
- and compensation and recruitment management.
⭐ ADP Capterra Rating: 4.4 (out of 6116 reviews)
ADP Workforce Now Pricing
ADP Workforce Now has custom pricing; thus, you’ll need to reach out to their sales team.
6. Gusto – Best HR Software for Small Businesses
Gusto is an online HR software that helps the HR management workflows of small businesses run smoothly. It has the core HR functions that make sure employee satisfaction is the number one priority within a narrow scale, which meets the needs of small businesses with no problem
It offers features such as;
- Compensation management,
- Employee onboarding,
- Self-service portal,
- and time off and benefits management.
Unlike ADP and the others mentioned above, Gusto doesn’t have 360-degree feedback, recruitment management, and applicant tracking features.
⭐Gusto Capterra Rating: 4.7 (out of 3595 reviews)
- Simple plan: $40/month + $6/month per person
- Plus plan: $80/month + $12/month per person
- Premium plan: For this plan, please contact sales.
7. Paycor – Best for Payrolls
Paycor is an all-in-one HR and payroll solution. It helps you directly import employee hours and view cash requirements before submitting the payroll. It offers all of the major benefits of a digital solution that focuses on human resources, such as talent management, employee experience, and benefits administration.
Overall, Paycor delivers an excellent solution for payroll processing systems and streamlining HR.
⭐ Paycor Capterra Rating: 4.4 (out of 2328 reviews)
Paycor has custom pricing; thus, you’ll need to reach out to their sales team.
8. BambooHR – Best HRIS Software for both Small & Medium Businesses
Another popular HR SaaS software is BambooHR—which is quite the saver for small and midsize businesses consisting of 1000 employees at maximum.
Being a cloud-based platform, BambooHR has many features regarding integrated payroll, applicant tracking system (ATS), electronic signatures, and time-off tracking. Its other prominent features include:
- Reporting and analytics,
- Mobile hiring app,
- New-hire onboarding and offboarding,
- Paid time off (PTO),
- and employee wellbeing.
What makes BambooHR popular is its ease of use for employees. With its convenient mobile app, employees can report efficiently. If you want your HR team to move on from spreadsheets and organize their HR data, BambooHR is an ideal HR software solution.
⭐ BambooHR Capterra Rating: 4.6 (out of 1859 reviews)
BambooHR has custom pricing; thus, you’ll need to reach out to their sales team.
9. Namely – Best for Employee Self-Service
Namely is a human resource management system that offers the core features of human resources information systems with some special features that are worth mentioning. This HR platform helps businesses improve their HR processes and remain compliant in the meanwhile.
Namely is trusted by 1,400+ organizations. It seamlessly delivers features like employee onboarding, talent management, time and attendance, recruiting, analytics, employee management, and more—letting you manage all your HR procedures and policies from one platform.
What makes Namely one of the best HR software is it’s designed to improve employee engagement. The staff can access all of the HR information they need from a user-friendly portal.
Overall, Namely is a good self-service option for the employees of mid-size organizations.
Namely’s core HR features include:
- Task lists,
- Time off tracking,
- Performance and goal tracking,
- Custom workflows and approvals,
- Employee and manager self-service,
- Compliance database,
- and electronic signature.
⭐ Namely Capterra Rating: 4.2 (out of 414 reviews)
Namely has custom pricing; thus, you’ll need to reach out to their sales team.
10. Workday – Best for HCM (Human Capital Management)
Workday is a popular HR software with a bit of difference from all the other software on our list. The reason for that difference is Workday is the only system for finance, HR, and planning—all in one.
It helps you manage and organize your HR processes while keeping your bottom line in mind. This HR software is trusted and used by many organizations across various industries, including Salesforce, Toyota, Visa, Target, and Adobe.
You must have got a hint by now that Workday is a very versatile tool. It provides solutions for spend management, talent management, enterprise planning, workforce management, payroll, and more.
Workday is also relatively easy to use. Some of its other features are:
- Time tracking tools,
- Self-service tools,
- Employee directories,
- Advanced analytics,
- Machine learning to identify employees’ skills,
- and compensation and benefits administration.
⭐ Workday HCM Capterra Rating: 4.4 (out of 956 reviews)
Workday HCM Pricing
Workday HCM has custom pricing; thus, you’ll need to reach out to their sales team.
11. UserGuiding – Your go-to for Digital Adoption
UserGuiding is originally a no-code user onboarding software for onboarding new users to digital platforms. It helps you build:
- Interactive guides,
- In-app messages such as tooltips,
- Announcement modals,
- Self-serve resource centers,
- and it can help you onboard new team members as well!
Training new employees and onboarding them are the top priority for retaining your new hires.
HR managers know the value of this transition process of new employees into a company. With the right employee onboarding process complemented with UserGuiding’s interactive content, new hires can kickstart their job at high efficiency and warm up to the company’s culture, tools, and colleagues with ease.
Also, HR online or virtual onboarding methods are the most commonly used training techniques—whether for employees who work remotely or in the office. A correctly carried out virtual onboarding with interactive tutorials can:
- Keep employees focused and productive,
- Increase employee engagements, especially for remote employees,
- Help them adjust to the company’s tech stack and adopt digital processes.
⭐ UserGuiding Capterra Rating: 4.7 (out of 50 reviews)
A high-performing HR team needs the best HR software to stay competitive.
You can use these 11 HR software with major features to improve your overall experience as an HR manager and the experience of your employees.
Frequently Asked Questions
What is HR software used for?
HR software helps HR departments automate manual tasks, save time, store employee information organized, and create data-driven reports. HR software eliminates the need for paper documents. Also, human resource software can be practical for managers and employees within an organization. Some assist with tasks such as time-tracking, performance management, and payroll management.
Which is best HR software?
The best HR software in 2022 are monday.com, Freshteam, Retable, and QuickBooks Time.
What is HR software called?
Human Resource Software, Human Resources Management System (HRMS), or Human Resources Information System (HRIS) are solutions that help manage and optimize daily HR tasks while keeping detailed information regarding employees and legal policies and procedures.
What are the benefits of an HR software?
Human resource management solutions have various benefits, but one of the biggest ones is reducing the time spent on repetitive and low-impact administration tasks. This way, HR departments can focus more on other long-term strategic responsibilities. That’s why regardless of size and industry, many businesses have started to use specialized human resource software solutions.