Are you looking for an alternative to ClickUp in 2023? Or maybe you’re just curious about what other options are out there for you as a project manager.
In either case, you’re in the right place! This blog post will introduce you to 10 different task and project management tools that can be used as alternatives to ClickUp.
From team collaboration to project execution, whatever your needs may be, there’s sure to be another feature-packed platform here that’s perfect for you, especially if what you’re looking for is unlimited users. Let’s get started!
What is ClickUp?
ClickUp is a project management software that an entire team can track project execution and check project progress on a single platform. Significantly remote teams can benefit from this agile project management platform to get organized. In addition, it is suitable for task creation, goal tracking, and resource planning.
ClickUp’s key features are to-do lists, due dates, task prioritization, creation and assignment, and drag and drop. In addition, its project section includes features such as planning, views, calendar view, and templates, which can be beneficial for the entire team to keep up with tasks and projects.
Moreover, it is one of the coolest task management solutions with advanced features over there since it offers each user a dedicated space to record audio as voice notes and share them with their project managers on a single platform—which could come in handy for creating before-the-meeting notes. No need for any 3rd party applications!
For additional features, it has custom day start and end time for team workspaces, ensuring utilization for project managers to get the most out of this task management application.
Plus, ClickUp integrates with Slack, GitHub, GitLab, Google Drive, Dropbox, Google Calendar, Figma, and many other third-party applications that you might be using in your business.
ClickUp has a free forever plan which is best for personal use. Other plans have various pricing details such as:
- Unlimited Plan: Starts from $5 per month/per member.
- Business Plan: Starts from $12 per month/per member.
- Business Plus Plan: Starts from $19 per month/per member.
- Enterprise Plan: You can contact the sales team for details.
“Very user friendly and customizable while keeping you focused on the important tasks at hand- the free version provides a great base program, and the paid versions only add more value.
“Missing feature for me – replacing a word in all selected tasks with another word. For example, I have a template – a list with eight tasks; each task in the template has the word “asset.” when creating a list from this template, I want to change the word “asset” to another word; today, I do it manually.”
Why You Need a ClickUp Alternative
Maybe you have been using ClickUp for a while, and you are pleased with it.
I totally get that since it might seem like an amazing application that has it all for agile teams out there at first.
But ClickUp has some serious problems—which are both mentioned in Capterra-verified reviews and experienced first-hand by our marketing team.
The issues that can make you want to find an alternative to ClickUp are listed below:
1- The user interface might be complex for beginners 🧑💻
Team members can get confused while using ClickUp because of its user interface—especially the mobile app interface, even when performing key tasks.
Although it has a minimal interface, it still is in need of improvement since it isn’t straightforward and clear enough to provide agile teams with maximum ease.
2- It has a steep learning curve 🤖
The onboarding process needs to be improved since this comprehensive project management software has a steep learning curve.
If your team members haven’t used an app like this before, it’s likely that they can easily get overwhelmed while figuring out its features.
Like I said, especially the mobile device users who want to check projects across devices. Well, good luck.
3- It can be hard to set up ⌨️
Most project engineers state that setting up ClickUp takes some time and can be challenging initially. Arranging this task management tool can be struggling.
It would be better if there were more help documentation and guides on advanced features, such as idea management feature, meeting management feature, and project milestones feature.
Also, setting up ClickUp might be expensive for a huge team since it offers “per user per month” plans. For example, if your team is crowded, using the business plan, which is $19 per user/per month, might cost you a lot.
Considering these issues you might encounter with ClickUp as your project management software for teams, we got you covered!
Here, we listed the top 10 ClickUp alternatives that you can choose from.
Top ClickUp Alternatives
We compiled 10 ClickUp alternatives that will work great when creating project schedules, thanks to their powerful features. Choose the one that can work best for your business & start using it right away!
Top ClickUp alternatives are:
We’ll go over each of these task management and project management software. We included their pros and cons with reviews, pricing details, and key features.
So, let’s dive into them!
monday.com is an incredible project management tool that should be listed as the first alternative to ClickUp.
Its key features are to-do lists, task prioritization, time tracking, feedback with note views, automations, drag and drop, creation and assignment, and due dates, making it quite easy to contact members over detailed notes in a collective space.
Thanks to these helpful features, the entire team can automate some tedious tasks while keeping up with each task by leaving comprehensive notes to projects—ensuring that using monday.com as your team collaboration software will raise team productivity and guarantee the delivery of projects on time!
Furthermore, monday.com’s task manager, with which you can create custom task statuses, is a great helper that will surely lead to a smooth project management process in which no complex project requirement will be able to stand in your way.
It has an intuitive and plain interface that can be useful for beginners to adapt.
In addition, monday.com integrates with more than 40 scalable platforms, making your job even easier. Its famous clients include Hulu, Canva, and HubSpot.
Also, it’s beneficial to keep in mind that this dedicated project management solution is one of the most affordable project management software, especially when you think about how powerful its features are.
With monday.com as your online project management solution, you can:
- plan, strategize, and deliver the project of your choice in a flash via the pre-built templates—which can be customized as well
- visualize your project with colorful Gantt charts to track and manage with ease
- reshape and monitor your task dependencies, task lists, task milestones, and many more throughout the project lifecycle
- make use of all kinds of dashboards by turning insights into data that will serve as your guide for your future business plans
- oversee your team’s workload to assign resources accordingly, thanks to real-time data
- use popular integrations to take your project to the next level
- and make use of the key features of monday.com (that I’ve briefly mentioned above) while adding custom items to your project
monday.com has five different pricing plans, including a free plan. Other pricing plans include:
- Free: free, up to 2 seats
- Basic: $8 seat/per month
- Standard: $10 seat/per month
- Pro: $16 seat/per month
- Enterprise: may differ, contact sales
“I appreciate the automation and the fact that we can do everything from gathering feedback and displaying it in a chart to assigning automated project assignments.
“There are a few minor annoyances, such as that archived items are hard to find and search and that there’s (so far) no built-in synchronization with Google Contacts. However, overall we are very satisfied customers!”
Allowing its users to do team collaborations on complex projects, Wrike assists teams in organizing their real-time work goals and custom workflows by giving them collaborative workspaces.
It can be considered a great alternative to ClickUp since its user interface is minimal and straightforward, unlike ClickUp.
Its key features include creation and assignment, task prioritization, to-do lists, dashboard and reporting, and recurring tasks, all to hand you an exceptional project visualization.
Workflow management becomes practical thanks to its progress monitoring feature, where you get to check the entire project development process.
Moreover, planning, calendar view, and project map features are among its projects section; these features help keep track of incoming projects functional while providing you with detailed reports that will offer a whole perspective for you.
Wrike has four different pricing plans. In addition, you can choose a pricing plan according to your team’s size:
- Free: free, up to 5 users
- Professional: $9.80 per user/per month. It can be used by up to 200 users for project planning and team collaboration.
- Business: $24.80 per user/per month. It can be used by up to 200 users for any use case.
- Enterprise: Offers a plan that can be used by unlimited users. Contact sales for pricing details.
- Pinnacle: Offers a plan that can be used by unlimited users. Contact sales for pricing details.
“You can collaborate with your team members, giving them various tasks, and you can take a look at the advancement. An apparatus assists you with getting sorted out an opportunity to be more proficient and accomplish objectives.
“Would like to see more options for resource planning in production (Wrike Workload) so you could easily see where project drop-ins best fit before committing them (it would be amazing if Wrike could help resource load automatically for us to review, then we could commit once we liked the flow). Having to use the staging “blueprint” environment to tweak the project plan vs. viewing the live system is challenging.”
Smartsheet is another task management tool that can be an alternative to ClickUp. It has workflow automation and content management features that are very useful in organizing tasks and projects.
Thanks to the team collaboration feature, everyone in a team can collaborate practically to get carry out an effective project management process.
Let’s not forget that it has basic collaboration feature options on its standard plans, including resource availability, which can help you to find the best project team and estimate resourcing needs. Also, with digital asset management, users can distribute assets and see their performance in agile methodologies.
Smartsheet has four different pricing options, including:
- Free: Free for small teams.
- Pro: $7 per month/per user. It can be used by up to 25 users.
- Business: $25 per month/per user.
- Enterprise: Pricing details may be customized. You can contact the sales.
“I enjoy the design of Smartsheet; it appears to be an updated version of Excel. Everything in the software is really simple to use, and after I got the feel of it, it quickly became our primary tool for everyday work.”
“The only downside to Smartsheet is that its comprehensive software requires a bit of upfront training in order to maximize the effectiveness of the product.”
4. Zoho Projects
Zoho Projects, cloud-based project management software, is god’s gift for remote teams.
From custom statuses to custom roles, this all-in-one app involves several items that can help larger teams to visualize what they have in mind better. For example, there are multiple project views you can utilize – you might choose from different board views, such as a Kanban board with a colorful interface or create a project template on your own.
Also serving as a productivity tool, Zoho Projects include a wide range of features that can help you reach your project goals in record time. Some of these features are as follows:
- Task management,
- Customization of project status and roles,
- Collaboration on tasks,
- Task dependencies,
- Time management,
- Automations for repetitive tasks, and much more.
Zoho Projects Pricing
Zoho Projects has three pricing tiers, which include the following:
- Free: Free to use with several limitations; up to 3 users.
- Premium: €5/user per month.
- Enterprise: €10/user per month.
Zoho Projects Reviews
“It’s user friendly, simple and provides different options for visualisation of all projects. Also, it’s great collaboration tool between team members. It simply provides us with the opportunity to stay on top of different developments.”
“Design. I do believe Zoho team should invest a bit more time and resources into a bit more modern design and adapt their design to competitors. This could give Zoho even better competitive advantage.“
If ClickUp’s too complicated for you; this task management software for agile teams might do the trick for you.
Teamwork excels at creating customizable workflows along with a solid project timeline so that you can deliver projects on time.
Moreover, this powerful tool can be a big help when it comes to breaking down larger tasks into smaller units and even working on personal projects, thanks to its essential features that support agile management.
For example, you can track time, create custom fields, and link tasks in order to streamline your workflow via this project management and collaboration tool.
Teamwork offers four pricing plans that you can choose from:
- Free Forever: Free to use; up to 5 users.
- Deliver: $13.99/month per user
- Grow: $24.99/month per user
- Scale: Contact sales for pricing details.
“For pretty much anything I want to organize or schedule in my workflow, Teamwork has a functionality for that. Plus it has a very active development team that is always researching, absorbing feedback, and adding new and improved features and fixes.”
“One of the things that I don’t like about this software is that it is expensive, although they do give you a discount if you are going to use this product for a very long time. The mobile version seems very incompetent to me, I do not use it too much, only when necessary.”
Asana is a task management tool that teams can use to organize their workflow. Its workflow builder feature lets users build automated processes to arrange teams’ tasks and projects.
In addition, timeline and calendar features are helpful for better insight and detailed reviews of upcoming projects.
Real-time project reporting gives you valuable information to dig deeper regarding all types of projects, while the automation feature monitors processes and decreases possible errors.
Also, Asana integrates with many other applications, such as Slack, Google Drive, Salesforce, and Zapier.
Asana has three pricing plans that you can choose from, including:
- Basic: Free-forever plan with limited features. It can be used by up to 15 team members.
- Premium: $10.99 per user/per month. Offers unlimited free guests.
- Business: $24.99 per user/per month. Offers advanced features like portfolios and advanced integrations with other platforms.
“It enables workflow automation that can be configured with various triggers and actions, such as the multi-step approval process of notifying colleagues via Slack about an incoming deadline.”
“Their user license policy is so extremely unfair that you, without a doubt, will end up paying way too much.”
Coda is a task management tool with basic features like due dates, to-do lists, and task prioritization features.
However, it also provides users with more advanced features throughout the project planning process, such as solid time tracking and powerful editing features.
The aforementioned process becomes so much easier with Coda since its ready project layouts are top-notch.
Also, thanks to its multi-user collaboration feature, team members can collaborate with others on certain projects and leave collaborative notes on these projects.
Plus, it has many customizable templates that you can design according to your project and brand design. The document editor and revision history features allow users to edit and revise tasks as well.
Coda has four pricing options that you can choose according to your business needs. Pricing plans include:
- Free: Free to use for the whole team.
- Pro: $10 per user/ per month.
- Team: $30 per user/ per month.
- Enterprise: Pricing details may differ. Contact sales for further details.
“Coda is excellent for a wide range of professional and personal applications. I enjoy how you can arrange a lot of information and different data types in one location. And the fact that it’s simple to format the content so that all of the pages look great, and that the user interface is also really fluid and simple to use.”
“Previously updating information in tables that are “Look-Up” tables for other more complex systems required a bit of time, but we’ve found a work-around solution. Any problems are dealt with by Customer Service, who are very responsive.”
Trello is among the most powerful project management tools.
Calendar, lists, and card features help teams get organized even on the mobile, thanks to the mobile device app. Due dates, to-do lists, powerful notes, project reminders, and drag-and-drop options help increase productivity.
Trello’s task prioritization and recurring tasks in the task management section can make your job easier.
Its built-in automation, called Butler, allows you to reduce your group or individual tasks and clicks by doing the job for you. Also, it integrates with many platforms, such as Slack, Google Drive, and Dropbox.
Trello has four different pricing plans, including:
- Free: Free to use with limited access. The whole team can use it.
- Standard: $5 per user/per month.
- Premium: $10 per user/per month. You can try the premium plan for free.
- Enterprise: $17.50 per user/per month.
“Trello’s strength is that it is simple to use and has sophisticated functionality hidden behind the surface. Since being bought by Atlassian, the platform’s capabilities have been increasing, which has been a beneficial shift.”
“After utilizing Monday.com, several UI elements felt clumsy. For example, there is no option to designate activities as “done” with a single click by navigating to the “Done” column. Dragging them one by one becomes tedious after a while. On the board, the different rows should be more easily identified. Colors, backgrounds, and row headings should be bold and distinct. It might take me a bit to find the precise ticket I’m looking for.”
Airtable is an easy-to-use project management tool that helps to increase employee productivity.
You can create automations and simplify your to-do lists practically by decreasing the chance of a possible human error. Its powerful project reports feature can be beneficial for seeing the output of your work.
Airtable is a great tool for workflow management and organizing projects; also, it has an intuitive interface that can be easy to adapt for beginners.
Airtable has four pricing options you can choose from, including:
- Free: Free to use with limited access. It can be used by up to 5 members.
- Plus: $10 per seat/per month.
- Pro: $20 per seat/per month.
- Enterprise: Custom pricing options available. You can contact the sales for more information.
“Airtable is incredibly versatile. I started using it at work to consolidate a large number of separate Google Sheets my team was using to track information we used on a daily basis. Once I got familiar with the platform and started to experiment with its more advanced features, I found that it was even more useful than I had originally expected. I was so delighted with it that I created a personal account, so I could use it for projects at home, as well!”
“If you want to get the most out of the product, you should request that your business implement a paid plan. I wish there was a method to incorporate email threads as a payload in Airtable so that when certain email exchanges occur, they do not readily transfer to Airtable. It may also be a steep learning and adjustment curve; thus, it would be preferable to make it more digestible for training purposes.”
Basecamp is an all-in-one tool that helps you keep track of your projects.
Thanks to its to-do list feature, which can be customized, seeing your deadlines and tasks become easier. With the drag-and-drop feature, team members can also organize their lists simultaneously.
Basecamp has an automatic check-in feature that allows team members to report their issues, called issue tracking. Sharing docs and files, scheduling events, and saving important dates are some of the other features that you can make use of on just a single software, thanks to Basecamp.
Basecamp has a free trial option for 30 days. After that, the business plan starts from $99 per month, and unlimited users can use it.
“It is the best software to manage your projects that I have ever worked with, they keep you informed about the progress of your activity, and once the task is completed, you have not missed any important changes or updates so far.”
“I’d rather see a document on Basecamp than download it back to my PC once it’s been uploaded.”
Optimizing your project for success with unlimited users, unlimited projects, and unlimited tasks on your mobile device?
You’re not shooting for stars, actually—unless you’re looking for all those in a standard plan.
While ClickUp is a great agile project management tool for marketing teams, it may not be the best fit for everyone. We’ve compiled a list of ten ClickUp alternatives with both shortcuts for ease and powerful features that you can use in 2023 to manage your projects and individual tasks. These tools offer similar features as ClickUp but with slight tweaks that may make them more suited to your needs.
Thank you for reading! We hope this article helps you find the best project management tool that will exceed your expectations.
Frequently Asked Questions
Which is better: Trello or ClickUp?
Trello and ClickUp both have their unique benefits. Trello is a great option for team members who need to be able to see the big picture. It uses a Kanban-style system of cards and boards to allow users to see what needs to be done. This can help keep everyone on the same page and avoid duplication of effort. ClickUp can be a great choice for teams that need to track many details. It offers features like task dependencies and subtasks, which can help project managers keep everything organized. Ultimately, both Trello and ClickUp are great options for project management, and the best choice will depend on the team’s specific needs.
Is Asana like ClickUp?
Asana and ClickUp are project management tools that allow users to create and manage tasks, set deadlines, and track progress. However, there are some key differences between the two platforms. For example, Asana offers a more plain interface with customizable views, while ClickUp focuses on offering various features and integrations. Asana also offers a free tier with limited features, while ClickUp requires a paid subscription for full access. The decision of which platform to use depends on your specific needs and preferences. However, both Asana and ClickUp offer similar functionality and can be used to manage projects effectively.
Is ClickUp cheaper than Asana?
Yes, ClickUp’s premium plan is way cheaper than Asana. Asana’s premium plan starts from $10.99 per user/per month. On the other hand, ClickUp’s unlimited plan starts from $5 per month/per member.